VITL
healthtech
PeopleOperationsSpecialist
Neural analysis suggests this role is
optimal for Entry candidates.
“People Operations Specialist at VITL. Skills: People Operations, HRIS, ATS, Onboarding. Execute onboarding and offboarding processes. Maintain compliant employee records”
What You'll Achieve.
Keeps the day-to-day people engine running cleanly; Build a seamless onboarding experience; Records are clean; Questions get answered; Nothing slips through the cracks; Ensuring operational excellence; Building trust through precision, responsiveness, and consistency; Ensure new hires are set up and productive on day one
Industry & Context.
Proactive about identifying inefficiencies and improving processes
Comfort handling confidential information, May handle PHI/PII
What They're Looking For.
Must Have
2–4 years of experience in HR, people operations, or a related operations role, Experience with ATS systems, Experience with employee management systems, Understand and execute all state level labor requirements, Startup or high-growth environment experience
Nice to Have
Experience with Ashby ATS, Experience with Rippling employee management system
What You'll Do.
Execute onboarding and offboarding processes
Maintain compliant employee records
Ensure accuracy across HR systems
Serve as first point of contact for employee HR questions
Support and maintain HRIS and people tools
Facilitate building company database of potential hires
Coordinate interview scheduling
Draft offer letters and new hire paperwork
Assist with performance review cycles
Identify process gaps and propose improvements
How You'll Work.
Team & Collaboration
Support employees, managers, and leadership; Partners with leadership on audits, compliance initiatives, reporting, and scaling people systems; Working with internal teams, any external recruiters
Communication Scope
Clear written and verbal communication
Full Job Description
PEOPLE OPERATIONS SPECIALIST Location: Nashville, TN (hybrid) Reports to: Head of Corp Ops Type: Full-time THE ROLE This is a hands-on execution role. The People Operations Specialist keeps the day-to-day people engine running cleanly, while also being proactive about identifying inefficiencies and improving processes. You support employees, managers, and leadership by making sure the basics are done right—every time. Build a seamless onboarding experience. Records are clean. Questions get answered. Nothing slips through the cracks. This role is ideal for someone early-to-mid career in HR who wants real ownership, exposure to the full employee lifecycle, and a front-row seat to how a company scales. You’ll play a critical role in ensuring operational excellence, building trust through precision, responsiveness, and consistency. The culture at this stage is still heavily founder-driven and relationship-driven, not policy-driven. The systems should support the culture, not replace it. WHAT YOU OWN Employee Lifecycle Support - Execute seamless onboarding and offboarding processes end-to-end - Maintain compliant, audit-ready employee records, files, and documentation (exs., I-9, payroll, benefits, etc.) - Ensure accuracy across HR systems, payroll inputs, and benefits administration Employee Support - Serve as the first point of contact for employee HR questions - Provide clear, timely answers or route issues appropriately - Help employees navigate benefits, policies, and internal processes People Operations Systems - Support and maintain HRIS and people tools - Track key HR data (headcount, turnover, onboarding status) via our HR platform Rippling. - Partners with leadership on audits, compliance initiatives, reporting, and scaling people systems Hiring & Onboarding Logistics - Working with our ATS (Ashby), internal teams, any external recruiters to facilitate both building a company database of potential hires and keeping the recruiting process running seamlessly. - C
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