EliseAI
housing and healthcare
PeopleOperationsCoordinator
“People Operations Coordinator at EliseAI. Skills: end-to-end onboarding process, HR systems and administration, employee relations and manager support, employee experience and culture, cross-functional and project support. Coordinate end-to-end onboarding for new hires, including pre-employment background checks, new hire paperwork, I-9 verification, travel arrangements, and any other pre-boarding coordination. Serve as the primary point of contact for new hires throughout their onboarding journ”
What You'll Achieve.
run a high-volume, end-to-end onboarding process with precision and care; ensure every new hire feels prepared, welcomed, and set up for success from day one; improve the onboarding experience and streamline processes for scale; improve data integrity and process efficiency; fostering a strong, positive company culture through employee engagement initiatives
Industry & Context.
motivation to problem-solve and troubleshoot; look for opportunities to reduce manual work and build more scalable, efficient systems; identifying opportunities to improve data integrity and process efficiency
Willing to work in person from our Midtown Manhattan office 5 days a week, employment with EliseAI is on an 'at-will' basis
What They're Looking For.
Must Have
1 to 2 years of experience in HR Operations, Compensation and Benefits, or a related field, Proven experience with people operations fundamentals, including I-9 verification, onboarding workflows, HRIS data entry, and HR compliance basics, A genuine interest in the people function and a desire to grow within HR and people operations, interpersonal skills coupled with excellent written and verbal communication, Exceptional organization and detail orientation, with a focus on data accuracy and integrity and an unmatched ability to manage multiple priorities, Comfortable working in a fast-paced environment and staying composed when priorities shift, Data-savvy with proficiency in Excel or Google comfortable building and maintaining trackers, running reports, and working with people data to surface insights, A natural bias toward automation and process you look for opportunities to reduce manual work and build more scalable, efficient systems, Able to apply discretion to sensitive situations and maintain a high level of confidentiality, Self-starter with natural curiosity and a motivation to problem-solve and troubleshoot, Comfortable interacting with and supporting employees at all levels of the organization, Tech-savvy and quick to learn new tools and systems, Willing to work in person from our Midtown Manhattan office 5 days a week
What You'll Do.
Coordinate end-to-end onboarding for new hires
including pre-employment background checks
and any other pre-boarding coordination
Serve as the primary point of contact for new hires throughout their onboarding journey
managing start date tracking and ensuring a smooth transition into the company
Prepare and distribute onboarding materials including employee handbooks and policy documents
Own the updating and management of new hire training materials and live sessions
both in the LMS and in person
in coordination with cross-functional teams
Collaborate with IT to ensure new hires have system access set up
and conduct laptop setup sessions with new employees
Continuously look for ways to improve the onboarding experience and streamline processes for scale
Manage transactions in our HRIS
including adding new hire profiles
processing status changes
and handling off boarding
Maintain accurate employee and company records
including personnel files and org charts
Draft employment verification letters
and other employment-related correspondence
Ensure accuracy and compliance with company policies and legal requirements
including wage rate notices
and required training such as harassment prevention
Support immigration processes and documentation for candidates and existing employees
Assist with auditing HR data and identifying opportunities to improve data integrity and process efficiency
Support compensation and benefits administration
including helping employees navigate enrollment
and general questions
Serve as a reliable first point of contact for employee questions related to HR policies
and general people operations
Support managers with people-related processes including performance review cycles
promotion documentation
Help coordinate and track performance management cycles
ensuring timelines are communicated and followed across the organization
Assist with sensitive employee situations with professionalism and a high degree of discretion
Manage company swag inventory and coordinate distribution for new hires
and other employee engagement moments
Coordinate employee recognition efforts including anniversary and birthday gift-giving programs
Help plan and execute in-office culture programming and company social events
Assist teams and managers with ad-hoc requests
including coordinating team-specific events and off-sites
Contribute to fostering a strong
positive company culture through employee engagement initiatives and other internal programs
Support HR-related projects spanning administration
and organizational culture
and other teams on cross-functional people initiatives such as headcount planning
and compliance reporting
Assist with building and documenting scalable HR processes as the company grows
Take on stretch projects and ad-hoc assignments across the people function as business needs evolve
How You'll Work.
Team & Collaboration
Coordinate with IT to ensure new hires have system access set up; Coordinate with cross-functional teams for training materials; Partner with Finance, Legal, and other teams on cross-functional people initiatives
Communication Scope
excellent written and verbal communication
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