Apex Companies
PayrollSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Payroll Specialist at Apex Companies. Skills: Payroll processing, Compliance reporting. Process weekly payrolls. Process bi-weekly payrolls”
What You'll Achieve.
Payroll processed accurately; Payroll processed on time; Discrepancies proactively identified; Discrepancies proactively resolved; Compliance reporting completed correctly; Compliance reporting within timelines; Employees receive timely support; Managers receive timely support; Payroll records organized; Payroll documentation organized
What They're Looking For.
Must Have
2+ years payroll experience, 2+ years accounting experience, 2+ years administrative experience, Knowledge of payroll regulations, Knowledge of tax withholdings, Knowledge of compliance reporting
Nice to Have
Experience processing payroll multi-state, Experience processing payroll multi-entity, Familiarity with UKG, Familiarity with similar platforms
What You'll Do.
Process weekly payrolls
Process bi-weekly payrolls
Review employee timesheets
Audit employee timesheets
Approve employee timesheets
Manage payroll adjustments
Monitor payroll discrepancies
Resolve payroll discrepancies
Conduct payroll reconciliations
Maintain supporting documentation
Generate payroll reports
Maintain payroll reports
Prepare labor detail reports
Prepare certified payroll reports
Update compliance portals
Maintain compliance portals
Support reporting requirements
Ensure payroll practices align
Respond to payroll inquiries
Follow up on outstanding timesheets
Follow up on payroll issues
Communicate payroll matters
Maintain payroll files
Maintain payroll folders
Maintain reporting documentation
Organize final payroll reports
Archive final payroll reports
Manage payroll email inbox
Manage documentation workflows
Update internal payroll instructions
Update internal payroll guidance
Perform mail processing
Handle unemployment documentation
Complete unemployment paperwork
Maintain unemployment records
Support labor adjustments
Support payroll-related audits
Provide ad hoc reporting
Maintain work environment
Stay current on payroll best practices
Stay current on regulatory changes
Full Job Description
Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work. Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes. As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next. We are seeking a highly detail-oriented Payroll Specialist to support our multi-entity payroll operations. This role is responsible for the accurate and timely processing of payroll, compliance reporting, and administrative payroll functions across multiple business units. The ideal candidate thrives in a fast-paced environment, demonstrates strong analytical skills, and takes ownership of ensuring payroll accuracy and compliance.\ Key Responsibilities Include, but are not limited to: Payroll Processing & Administration Process weekly and bi-weekly payrolls across multiple entities, ensuring accuracy and timeliness Review, audit, and approve employee timesheets and payroll data prior to final submission Manage payroll adjustments, including bonuses, garnishments, direct deposits, tax withholdings, and address updates Monitor and resolve
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