Workman LLP
Finance
PayrollandBenefitsAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Payroll and Benefits Administrator at Workman LLP. Skills: Payroll administration, Benefits administration, Expense management. Review employee expense claims. Process expense claims correctly”
Industry & Context.
What They're Looking For.
Must Have
1-2 years experience in payroll, benefits, or expenses administration, Solid Excel skills, GDPR compliance knowledge
Nice to Have
Experience with SAP Concur or similar systems, Experience in a medium or large organisation, Experience across multiple entities
What You'll Do.
Review employee expense claims
Process expense claims correctly
Code expense claims accurately
Ensure expense claims compliance
Calculate correct VAT treatment
Query or reject non-compliant claims
Administer employee benefits
Enroll joiners in benefit schemes
Remove leavers from benefit schemes
Act as main point of contact for benefits
Support monthly payroll processes
Perform reconciliations for payroll
Perform checks for payroll
Capture and process payroll changes
Maintain SAP Concur profiles
Set up new joiners in SAP Concur
Remove leavers from SAP Concur
Manage SAP Concur access permissions
Monitor Payroll and Benefits shared inbox
Process payroll changes
How You'll Work.
Team & Collaboration
Work with HR; Work with internal stakeholders; Work with third-party brokers; Interact with employees; Interact with HR colleagues; Interact with external providers
Communication Scope
Clear guidance; Professional guidance; Clear responses; Professional responses
Full Job Description
### **About the Role** This role plays a key part in supporting the effective delivery of payroll, benefits and employee expenses processes across Workman LLP and Workman Facilities Management. Sitting within the HR and Payroll function, you will ensure accuracy, compliance and a high level of service in all aspects of your work. A key focus of the role is overseeing employee expense claims submitted through the SAP Concur system. You will be responsible for reviewing a high volume of claims, ensuring they are processed correctly, coded accurately and compliant with company policy, including correct VAT treatment. You will also take ownership of administering employee benefits, working closely with our third-party benefits broker to ensure joiners are enrolled in the appropriate schemes and leavers are removed in a timely and accurate manner. You will act as the main point of contact for benefits queries and administration. In addition, you will provide support to the Payroll Lead with monthly payroll processes, including reconciliations and checks across both company entities. This will involve working closely with HR and internal stakeholders to ensure payroll changes are captured and processed accurately. This is a full-time, permanent role based in our Guildford office, with an expectation to be in the office a minimum of three days per week in line with our agile working policy. ### **What Matters Most in the Role** Accuracy and attention to detail are critical to success in this role. You will be handling financial data, processing payments and ensuring compliance with company policies, meaning precision and a disciplined approach to checks and controls are essential. Strong communication and relationship-building skills are equally important. You will regularly interact with employees, HR colleagues and external providers, so the ability to provide clear, professional guidance and build effective working relationships is key. You will also need to be organise
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