Pavago
Staffing and Recruiting
PayrollAccountant
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“Payroll Accountant at Pavago. Skills: Payroll processing, Tax compliance, Payroll accounting, Account reconciliations. Manage end-to-end payroll processing. Manage tax compliance”
What You'll Achieve.
100% on-time payroll processing; Less than 1% payroll error rate; All tax filings completed before deadlines; Payroll discrepancies resolved within 2 business days; Clean, audit-ready payroll records and documentation
Industry & Context.
Resolve discrepancies quickly
Comfortable working remote aligned with U. S. time zones
What They're Looking For.
Must Have
2+ years of experience in payroll processing, Hands-on experience with at least one payroll system: ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR, Intermediate proficiency in Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations), knowledge of U. S. payroll taxes and compliance, High attention to detail and accuracy, Ability to manage deadlines and resolve discrepancies quickly, Comfortable working remote aligned with U. S. time zones
Nice to Have
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), Experience with multi-state or international payroll, Experience reconciling payroll with accounting systems, Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)
What You'll Do.
Manage end-to-end payroll processing
Manage tax compliance
Manage payroll accounting
Ensure employees are paid accurately
Ensure employees are paid on time
Ensure payroll records are compliant
Ensure payroll records are audit-ready
Integrate payroll data into accounting systems
Process bi-weekly payrolls
Process semi-monthly payrolls
Process monthly payrolls
Validate time entries
Run payroll using systems
Post payroll transactions
Reconcile payroll clearing accounts
Reconcile bank statements
Record benefits accurately
Record deductions accurately
Record employer contributions accurately
Prepare payroll taxes
Submit required forms
Stay updated on U. S. payroll regulations
Stay updated on compliance requirements
Reconcile healthcare contributions
Reconcile retirement contributions
Reconcile benefits contributions
Ensure payroll deductions align
Respond to employee inquiries
Support onboarding payroll setup
Generate payroll reports
Generate headcount summaries
Provide variance analysis
Document payroll SOPs
Maintain payroll SOPs
How You'll Work.
Team & Collaboration
Work with product team
Communication Scope
Respond to employee inquiries
Full Job Description
### **Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)** ### **About the Role** We’re hiring a **Payroll Accountant** to manage **end-to-end payroll processing, tax compliance, and payroll accounting** for client organizations. In this role, you’ll ensure employees are **paid accurately and on time** , payroll records are **compliant and audit-ready** , and payroll data is properly integrated into accounting systems. If you have experience with **U.S. payroll, payroll systems like ADP or Gusto, and account reconciliations** , this role is for you. ### **Responsibilities** ### **Payroll Processing** * Process **bi-weekly, semi-monthly, or monthly payrolls** (50–500 employees) * Validate **time entries, overtime, bonuses, and deductions** * Run payroll using systems such as: * **ADP** * **Paychex** * **Gusto** * **QuickBooks Payroll** * **BambooHR** ### **Journal Entries & Reconciliations** * Post payroll transactions into **QuickBooks, NetSuite, or Xero** * Reconcile **payroll clearing accounts and bank statements** * Record **benefits, deductions, and employer contributions** accurately ### **Tax & Compliance** * Prepare and file **payroll taxes (federal, state, local)** * Submit required forms: * **941, W-2, 1099, and state equivalents** * Stay updated on **U.S. payroll regulations and compliance requirements** ### **Benefits Administration** * Reconcile **healthcare, retirement, and benefits contributions** * Ensure payroll deductions align with **employee elections and policies** ### **Employee Support** * Respond to employee inquiries (pay stubs, tax withholding, direct deposits) * Support **onboarding payroll setup** for new hires ### **Reporting & Analysis** * Generate **payroll reports and headcount summaries** * Support audits with **detailed payroll documentation** * Provide **variance analysis vs. payroll budget** ### **Process Improvement** * Improve workflows using **Excel, integrations, or automation tools** * Document and maintain
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