Pavago
Staffing and Recruiting
PayrollAccountant
Neural analysis suggests this role is
optimal for Entry candidates.
“Payroll Accountant at Pavago. Skills: Payroll processing, Tax compliance, Reconciliations, ADP, Gusto, QuickBooks, Excel. Manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations. Ensure employees are paid accurately and on time”
What You'll Achieve.
100% on-time payroll processing; Less than 1% payroll error rate; All tax filings completed before deadlines; Payroll discrepancies resolved within 2 business days; Clean, audit-ready payroll documentation
Industry & Context.
Ability to resolve discrepancies quickly
Comfortable working remote aligned with U. S. time zones
What They're Looking For.
Must Have
2+ years of experience in payroll processing, Hands-on experience with at least one system: ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR, Intermediate proficiency in Excel or Google Sheets (pivot tables, VLOOKUP, reconciliations), Knowledge of U. S. payroll taxes and compliance, High attention to detail and accuracy, Ability to resolve discrepancies quickly and meet deadlines, Comfortable working remote aligned with U. S. time zones
Nice to Have
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), Experience with multi-state or international payroll, Experience reconciling payroll with accounting systems, Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)
What You'll Do.
Manage end-to-end payroll processing, tax compliance, and payroll accounting for client organizations, Ensure employees are paid accurately and on time, Ensure taxes are filed correctly, Maintain clean, compliant, and audit-ready payroll records, Process bi-weekly, semi-monthly, or monthly payrolls (50–500 employees), Validate time entries, overtime, bonuses, and deductions, Post payroll entries into QuickBooks, NetSuite, or Xero, Reconcile payroll clearing accounts and bank statements, Record benefits, deductions, and employer contributions accurately, Prepare and file payroll taxes (federal, state, local), Submit required forms: 941, W-2, 1099, and state equivalents, Stay updated on U.
payroll laws and compliance requirements, Reconcile healthcare, retirement, and benefit contributions, Ensure payroll deductions align with employee elections and policies, Respond to payroll inquiries (pay stubs, direct deposits, tax updates), Support new hire payroll setup and onboarding, Generate payroll and headcount reports for HR and finance, Support audits with detailed payroll documentation, Provide variance analysis vs.
payroll budget, Improve workflows using Excel, integrations, or automation tools, Document and maintain payroll SOPs.
How You'll Work.
Team & Collaboration
Generate payroll and headcount reports for HR and finance; Support audits with detailed payroll documentation
Communication Scope
Respond to payroll inquiries (pay stubs, direct deposits, tax updates)
Full Job Description
### **Payroll Accountant (U.S. Payroll, ADP/Gusto, Reconciliations – Remote)** ### **About the Role** We’re hiring a **Payroll Accountant** to manage **end-to-end payroll processing, tax compliance, and payroll accounting** for client organizations. In this role, you’ll ensure employees are **paid accurately and on time** , taxes are **filed correctly** , and payroll records remain **clean, compliant, and audit-ready**. If you have hands-on experience with **U.S. payroll systems, reconciliations, and payroll tax compliance** , this role is for you. ### **Responsibilities** ### **Payroll Processing** * Process **bi-weekly, semi-monthly, or monthly payrolls** (50–500 employees) * Validate **time entries, overtime, bonuses, and deductions** * Run payroll using: * **ADP** * **Paychex** * **Gusto** * **QuickBooks Payroll** * **BambooHR** ### **Journal Entries & Reconciliations** * Post payroll entries into **QuickBooks, NetSuite, or Xero** * Reconcile **payroll clearing accounts and bank statements** * Record **benefits, deductions, and employer contributions** accurately ### **Tax & Compliance** * Prepare and file **payroll taxes (federal, state, local)** * Submit required forms: * **941, W-2, 1099, and state equivalents** * Stay updated on **U.S. payroll laws and compliance requirements** ### **Benefits Administration** * Reconcile **healthcare, retirement, and benefit contributions** * Ensure payroll deductions align with **employee elections and policies** ### **Employee Support** * Respond to payroll inquiries (**pay stubs, direct deposits, tax updates**) * Support **new hire payroll setup and onboarding** ### **Reporting & Analysis** * Generate **payroll and headcount reports** for HR and finance * Support audits with **detailed payroll documentation** * Provide **variance analysis vs. payroll budget** ### **Process Improvement** * Improve workflows using **Excel, integrations, or automation tools** * Document and maintain **payroll SOPs** ### **Requirements** * 2+
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