Pavago
Staffing and Recruiting
PayrollAccountant
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optimal for Entry candidates.
“Payroll Accountant at Pavago. Skills: Payroll processing, Payroll tax compliance, Payroll reconciliation, Payroll reporting. Manage payroll operations for client organizations. Ensure employees are paid accurately and on time”
What You'll Achieve.
100% payroll runs completed on schedule; <1% error rate in payroll processing; All tax filings completed before deadlines; Payroll discrepancies resolved within 2 business days
Industry & Context.
Troubleshoot discrepancies under tight deadlines
What They're Looking For.
Must Have
2+ years payroll processing experience, Hands-on use of at least one payroll system (ADP, Paychex, QuickBooks, Gusto, BambooHR), Intermediate Excel/Google Sheets (pivot tables, VLOOKUP, reconciliations), Knowledge of U.S. payroll tax regulations
Nice to Have
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC), Multi-state or international payroll, Experience reconciling payroll with accounting entries, Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday)
What You'll Do.
Manage payroll operations for client organizations
Ensure employees are paid accurately and on time
Ensure taxes are filed correctly
Ensure records are compliant and audit-ready
Handle the end-to-end payroll lifecycle
Integrate payroll data with accounting systems
Resolve discrepancies
Deliver high-quality reporting
Administer payroll runs
Validate employee time entries
Process payroll through systems
Post payroll transactions
Reconcile payroll clearing accounts
Record benefit deductions and employer contributions
Prepare and submit payroll taxes
File quarterly/annual forms
Track changes in labor/tax regulations
Reconcile benefit contributions
Respond to payroll inquiries
Assist employees with onboarding payroll setup
Generate recurring payroll and headcount reports
Provide variance analysis
Document payroll SOPs
How You'll Work.
Team & Collaboration
Work with HR to update PTO accruals and ensure policy alignment
Full Job Description
**Job Title:** Payroll Accountant **Position Type:** Full-Time, Remote **Working Hours:** Flexible, aligned with U.S. client time zones **About Pavago:** Pavago seeks a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring employees are paid accurately and on time, taxes are filed correctly, and records are compliant and audit-ready. You will handle the end-to-end payroll lifecycle, integrating payroll data with accounting systems, resolving discrepancies, and delivering high-quality reporting. **Responsibilities:** **Payroll Processing:** * Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees. * Validate employee time entries, overtime, bonuses, and deductions before each run. * Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR. **Journal Entries & Reconciliations:** * Post payroll transactions into QuickBooks, NetSuite, or Xero. * Reconcile payroll clearing accounts with bank statements. * Record benefit deductions and employer contributions accurately. **Tax & Compliance:** * Prepare and submit payroll taxes at federal, state, and local levels. * File quarterly/annual forms (941, W-2, 1099, state equivalents). * Track changes in labor/tax regulations and adjust processes accordingly. **Benefits Administration:** * Reconcile healthcare, retirement, and other benefit contributions with provider invoices. * Ensure deductions align with employee elections and company policy. **Employee Support:** * Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA. * Assist employees with onboarding payroll setup. **Reporting:** * Generate recurring payroll and headcount reports for HR and finance. * Support audits with detailed payroll documentation. * Provide variance analysis of payroll vs. budget. **Process Improvement:** * Streamline workflows using Excel macros, payroll integrations, or APIs. * Document payroll SOPs fo
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