Harvard University

Education

PartTimeMEDscienceStudentProgramsCoordinator

$35–55k ~AI est. Boston, Massachusetts, United States PART TIME
Market Sentiment
HIGH DEMAND

Neural analysis suggests this role is
optimal for not-applicable candidates.

The Brief

“Part Time MEDscience Student Programs Coordinator at Harvard University. Skills: Program operations, Student programs, Enrollment management, Communications. Maintain and update program website. Create and distribute email campaigns”

Industry & Context.

Education
Problems you'll solve

Problem solving

Eligibility Requirements

Carrying items of moderate weight

What They're Looking For.

Must Have

Detail-oriented, Customer service focused, Comfortable with administrative duties, Managing timelines, System organization, Balancing program communications, Data management, Operational logistics, Working closely with application software, Monitoring student applications, Supporting program enrollment, Managing payment processes

Nice to Have

Experience with Constant Contact, Experience with Canva

What You'll Do.

Maintain and update program website

Create and distribute email campaigns

Manage Notify Me system

Lead tracker to build prospective student lists

Maintain teacher/school contact mailing list

Prospect to expand outreach

Conduct sector analysis

Provide administrative support

Support program logistics

Coordinate with staff on student information books

Coordinate room reservations

Coordinate scheduling

Maintain highest standards of program excellence

Manage online application system

Create and test applications

Update application forms

Configure automated emails

Set application reporting

Ensure smooth application functionality

Coordinate all student applications

Monitor applications for completeness

Send application reminders

Follow up on missing application items

Support and coordinate enrollment process

Ensure program spots are filled

Manage payment tracking

Manage payment deadlines

Coordinate with finance staff on Touchnet

Setup Touchnet payment system

Update Touchnet payment system

Track student payments

How You'll Work.

Team & Collaboration

Work with Executive Director; Work with Program Director; Coordinate with staff; Coordinate with finance staff

Communication Scope

Email campaigns; Welcome packets; Weekly updates

Full Job Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Medical School? Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. About the MEDscience Program: HMS MEDscience’s mission is to inspire and empower a rising generation of STEM leaders. Our program immerses students in realistic and dynamic simulated medical emergencies that transform the way that students approach and solve problems. Our vision is that all students, regardless of background, education, or zip code, should have equal opportunities in education and the sciences. HMS MEDscience engages over 4,000 high school students (including nearly 1,200 Boston Public School students) through school-year and summer programs. HMS MEDscience seeks a highly organized and detail-driven Student Programs Operations Coordinator to manage the full cycle of our Summer and School Break Programs. This role will coordinate enrollment marketing, and communications, ensuring a seamless experience for students, families, and school partners. The ideal candidate is detail-oriented, customer service focused, and comfortable with administrative duties. They thrive on managing timelines, enjoy system organization, and are confident balancing program communications (from marketing eblasts to student/family emails), data management, and

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