Hillel at Miami University
OperationsManager
“Operations Manager at Hillel at Miami University. Skills: Office administration, Facilities management, Financial record-keeping. Provide front desk reception. Manage scheduling”
Industry & Context.
Evening availability required, Weekend availability required, Lift 50 pounds
What They're Looking For.
Must Have
Office administration experience, Facilities management experience, Financial record-keeping experience, Ability to lift 50 pounds, 2-3 years relevant work experience, Bachelor's degree required
Nice to Have
Flexibility, Sense of humor, Excellent interpersonal skills, Excellent communication skills, Follow-through skills, Proactive communication skills
What You'll Do.
Provide front desk reception
Process mail and deposits
Coordinate with vendors
Maintain a clean space
Perform administrative duties
Maintain relations with vendors
Manage incoming correspondence
Manage internal calendaring
Ensure timely invoice processing
Ensure timely reimbursement processing
Ensure timely vendor payment
Manage Board of Directors logistics
Oversee technology systems
Provide administrative support
Provide logistical support
Coordinate operational logistics for programs
Coordinate operational logistics for Shabbat dinners
Coordinate operational logistics for holidays
Coordinate operational logistics for major events
Oversee building maintenance
Oversee facilities maintenance
Ensure building is welcoming
Ensure facilities are welcoming
Ensure building is clean
Ensure facilities are clean
Ensure building is well maintained
Ensure facilities are well maintained
Supervise janitorial service
Supervise other tradespeople
Coordinate facilities scheduling
Coordinate outside rentals
Maintain office supply inventory
Maintain kitchen supply inventory
Maintain building supply inventory
Perform regular shopping
Perform special shopping
Oversee building security operations
Oversee online security operations
Coordinate with outside security partners
Prepare bank deposits
Coordinate bank deposits
Maintain accurate financial documentation
Build annual operating budget
Monitor annual operating budget
Deliver reports to finance committee
Provide fundraising support
Maintain donor management system accuracy
Maintain donor management system cleanliness
Perform donor acknowledgements
Generate regular reports
Process all donations
Ensure accurate donation processing
Ensure timely donation processing
Maintain accurate financial records
Maintain accurate financial reporting
Coordinate Jewish religious event logistics
Coordinate special event logistics
Ensure programs have operations in place
How You'll Work.
Team & Collaboration
Work as part of a team; Assist with program setup; Assist with facility setup; Assist with program breakdown; Assist with facility breakdown; Coordinate with Bookkeeper; Coordinate with Shared Business Services; Coordinate with outside security partners
Communication Scope
Professional correspondence; Timely correspondence; Phone correspondence
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