Paired
Management Consulting
Operations&FinanceExecutionManager
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“Operations & Finance Execution Manager at Paired. Skills: Operations execution, Finance execution, Client backend operations, Remote team management. Run and coordinate weekly payroll cycles. Collect and validate payroll inputs”
What You'll Achieve.
100% on-time delivery of reports; Zero payroll errors; Fully accurate client databases; Reconciled client databases; Organized systems across client folders; Organized systems across workflows; Remote execution team operating independently
Industry & Context.
Resolve discrepancies; Escalate when necessary; Follow up for resolution; Escalate unresolved discrepancies
Overlapping North American business hours
What They're Looking For.
Must Have
3-7 years of experience in operations, 3-7 years of experience in finance operations, 3-7 years of experience in business administration, English communication skills (written and verbal), High proficiency in project and task management, Experience managing remote teams, Experience with cross-functional coordination, Comfortable working overlapping North American business hours
Nice to Have
Systems thinking ability, Ability to manage multiple client workflows simultaneously
What You'll Do.
Run and coordinate weekly payroll cycles
Collect and validate payroll inputs
Ensure zero payroll errors
Resolve payroll discrepancies
Supervise virtual assistants for data entry
Validate accuracy of sales data
Validate accuracy of operational data
Validate accuracy of financial data
Ensure all cancellations are captured
Ensure all callbacks are captured
Ensure production data is captured
Maintain strict data consistency
Maintain tracking system for client insurance
Request updated insurance documentation
Ensure compliance documents are stored
Prevent lapses in insurance coverage
Ensure weekly performance reports are delivered
Coordinate monthly reporting packages
Verify completeness of reports
Verify accuracy of reports
Review flagged transactions
Follow up with clients for resolution
Ensure financial records align with systems
Escalate unresolved discrepancies
Maintain structured documentation systems
Ensure client operational folders are organized
Improve internal workflows for efficiency
Improve internal workflows for scalability
Conduct daily check-ins with team
Conduct weekly team meetings
Track task completion
Enforce accountability standards
Escalate blockers to leadership
Handle client communication related to operations
Respond to client emails and messages
Ensure clear client communication
Ensure professional client communication
Ensure structured client communication
Maintain communication loop between clients and teams
How You'll Work.
Team & Collaboration
Cross-functional coordination; Client stakeholders; Internal teams; Remote execution team
Communication Scope
Written communication; Verbal communication; Client communication
Process & Methodology
Task management, Workflow management
Full Job Description
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location. ### About the Client Our client is is a fractional CFO firm serving 12+ window cleaning and home service companies across North America, $20K-$150K monthly revenue. Founded by a 21-year-old former operator. Lean team of five, growing fast. ### **About the Role** We are seeking a highly organized and execution-focused Operations & Finance Execution Manager to support a fast-growing multi-client services firm. This role is the operational backbone of the business. You will ensure that all client backend operations run flawlessly — payroll coordination, data accuracy, compliance tracking, reporting, and internal workflow execution. You will manage and coordinate a remote execution team (bookkeeping and virtual assistants) to ensure that every client deliverable is completed accurately and on time. The founder focuses on sales and strategy. You own execution, systems, and operational reliability. ### Key Responsibilities ### Payroll & Execution Management * ### Run and coordinate weekly payroll cycles across multiple clients using their respective systems. * ### Collect and validate inputs (hours, commissions, bonuses, reimbursements) with VAs and client stakeholders. * ### Ensure zero payroll errors through structured verification and pre-run checks. * ### Resolve discrepancies before execution, escalating only when necessary. ### Data Integrity & Operational Accuracy * ### Supervise virtual assistants responsible for daily data entry across client systems. * ### Validate accuracy of sales, operational, and financial data across multiple databases. * ### Ensure all cancellations, callbacks, and production data are captured and update
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