Martell Ventures
OperationsEA
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Operations EA at Martell Ventures. Skills: Office operations, Executive support. Support daily operations. Manage schedules”
What They're Looking For.
Must Have
3+ years as EA, 3+ years Administrative, 3+ years Operations Coordinator, Tech-savvy, Proficiency in Google Suite, Proficiency in Slack, Proficiency in Notion, Proficiency in project management software, Excellent written communication, Excellent verbal communication, Exceptional attention to detail, Exceptional organization, Exceptional follow-through, Manage multiple tasks, Manage priorities, Operational mindset
Nice to Have
Operations experience, Project coordination experience, Process creation experience, Process documentation experience, Workflow optimization experience, Experience in high-growth environment
What You'll Do.
Support daily operations
Manage internal communications
Manage task coordination
Prepare meeting materials
Track operational action items
Maintain organized systems
Assist in developing operational processes
Assist in improving operational processes
Assist in developing operational documentation
Assist in improving operational documentation
Coordinate with founders
Coordinate with partners
Coordinate with internal teams
Streamline repetitive tasks
Maintain on-site operations
Maintain office organization
General administrative functions
Handle confidential information
Handle sensitive information
How You'll Work.
Team & Collaboration
Internal coordination; Cross-functional coordination
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project management software
Full Job Description
On-Target Earnings: $80,000 - $90,000 CAD OTE Location: Kelowna, BC About Martell Group The Martell Group exists to build people, brands, and ventures that create meaningful impact. Across our four companies, we combine audience, operators, and execution to launch scalable products and empower ambitious leaders in Media, B2B SaaS, and AI. Founded by serial entrepreneur and investor Dan Martell (investor in Udemy, Intercom, and Unbounce), we’re building a company that values leadership, growth, and simplicity, and we’re looking for people who live those values too. Our goal is to attract world-class talent and align people where their impact is greatest. When you apply to Martell Group, you’ll automatically be considered for all open roles across our companies, not just the one you applied for. Why you shouldn't work here – Radical Transparency from our CEO About the Role We are hiring an Operations EA to own office operations and act as the Executive Assistant to the Portfolio Growth Leader. This is a fast-paced, high-trust role at the center of daily execution in our Kelowna office. You will run the office, keep internal operations tight, and ensure the Portfolio Growth Leader is fully supported, organized, and focused on the highest-impact work. This includes calendar and priority management, meeting preparation and follow-up, task tracking, internal coordination, and hands-on operational support across the portfolio. What You’ll Do Support daily operations by managing schedules, internal communications, and task coordination Prepare meeting materials, agendas, notes, and track operational action items Maintain organized systems in Google Suite, Notion, and project management tools Assist in developing and improving operational processes and documentation Coordinate with founders, partners, and internal teams for logistics or project support Use AI tools and automation to streamline repetitive tasks and workflows Help maintain on-site operations, office organizati
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