Jll
OperationsCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Operations Coordinator at Jll. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management. Coordinate with stakeholders on site inspection outputs. Address building risk actions”
What You'll Achieve.
Ensure effective management of site inspections; Ensure effective management of building risk actions; Ensure effective management of supply chain personnel; Ensure effective management of health and safety requirements; Ensure effective progress of fire/safety drills; Ensure completion of fire/safety drills; Ensure permits are issued; Ensure permits are received; Ensure timely certificate issuance; Ensure license issuance
Industry & Context.
Address site inspection outputs; Address building risk actions; Address building-related impacts; Address inspection requests; Address queries with utility providers; Address H&S inquiries; Address H&S requests
What They're Looking For.
Must Have
Site inspection outputs, Building risk actions, Supply chain personnel, Health and safety requirements, Maintain documentation, Track budgets, Administrative tasks
What You'll Do.
Coordinate with stakeholders on site inspection outputs
Address building risk actions
Record updates on tracking systems
Cascade supply chain personnel details
Engage with landlords on building impacts
Address inspection requests
Coordinate landlord consents
Coordinate access permits
Coordinate maintenance permits
Update environmental reporting
Track budget approvals
Manage budget approvals
Maintain parking allocation database
Act as CS liaison with Physical Security
Process network utility bills
Code network utility bills
Engage with utility providers
Ensure proper invoice coding
Coordinate fire safety drills
Communicate fire safety drills
Ensure fire drill progress
Ensure fire drill completion
Maintain Emergency Response Plans availability
Maintain Emergency Response Plans application status
Coordinate H&S inquiries
Coordinate H&S requests
Provide liaison support for H&S
Coordinate with consultants on permits
Maintain H&S notice boards
Ensure H&S notice board compliance
Liaise with training providers
Schedule H&S training
Manage training payment coordination
Ensure timely certificate issuance
Serve as interlink between project teams
Report project requirement progress
Follow up on payments with suppliers
Follow up on payments with vendors
Follow up on payments with service providers
File H&S documentation
File training certificates
Ensure timely soft copy backups
Update emergency response team sheets
Identify training gaps
Maintain up-to-date training records
Update fire drill trackers
Attend meetings with H&S Manager
Prepare meeting minutes
Manage attendee logbook
Prepare Safety Committee Meeting minutes
Maintain Labour Office H&S Checklist documentation
Support Civil Defence Letter preparation
Support Civil Defence Letter issuance
Compile required documents for license
Follow up with consultants for license
Collate evidence for business engagement
Collate evidence for internal audits
Ensure retention of CS assets
Ensure retention of CS equipment
Upload relevant documents to intranet
Record assigned internal H&S actions
Track assigned internal H&S actions
Progress assigned internal H&S actions
Perform administrative tasks
Perform support tasks
How You'll Work.
Team & Collaboration
Cross-functional coordination; Retailranch stakeholders; Landlords; Internal stakeholders; Distribution support team; Physical Security; Project frontier teams; H&S suppliers; H&S vendors; H&S service providers; Safety Committee; Civil Defence; Internal audits; Project teams
Communication Scope
Meeting minutes; Reporting
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Business Support Liaison will be responsible for coordinating with our retail/branch stakeholders, landlords, and internal stakeholders to ensure effective management of site inspections, building risk actions, supply chain personnel, and health and safety requirements. Your role will also involve maintaining documentation, tracking budgets, and aiding with various administrative tasks. This position reports to the CS Health and Safety & Operations Manager and is crucial for maintaining our commitment to safety, risk control and customer satisfaction. Responsibilities: * Coordinate with retail/branch stakeholders to address site inspection outputs and building risk actions, ensuring updates are recorded on central tracking systems. * Collaborate with the distribution support team to cascade details of mobile/visiting supply chain personnel to the retail/branch network. * Engage with landlords to address building-related impacts, inspection requests, and coordinate consents and access/maintenance permits. * Update internal environmental reporting with saving plans and sustainability/CNZ reports from central business intelligence dashboards. * Track and manage budget approvals in accordance with specified financial processes. * Maintain the parking allocation database and act as a CS liaison with Physical Security for assigned car parking allocations. * Process and code network utility bills, engage with uti
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