Guidehouse
OperationsCoordinator
Neural analysis suggests this role is
optimal for Mid candidates.
“Operations Coordinator at Guidehouse. Skills: Operations Support, Administrative Support, Meeting Management, Travel Coordination. Provide high-level administrative and operational support. Coordinate administrative, personnel, travel, property, and meeting management”
Industry & Context.
exercise sound judgment
Ability to Obtain Public Trust, Federal or DoD “public trust”
What They're Looking For.
Must Have
Bachelor's degree OR High school diploma plus four (4) years of experience, At least SIX (6) years of administrative, operations, or program support roles experience, organizational skills with exceptional attention to detail and accuracy, Demonstrated ability to manage multiple priorities with minimal supervision, Excellent written and verbal communication skills with a professional and clear communication style, Proven ability to exercise sound judgment, particularly when handling confidential information, Proficiency in Microsoft Office Suite, Must be able to obtain and maintain a Federal or DoD “public trust”
Nice to Have
TEN (10) or more years of experience is preferred, Prior experience working in a scientific research environment within a large Federal agency, Understanding of NIH organization, structure, and culture, Knowledge of NIH travel systems (CGE) and personnel systems (FPS), Familiarity with organizational travel, budget, and purchasing systems, Candidates with an active public trust or suitability are preferred
What You'll Do.
Provide high-level administrative and operational support
Coordinate administrative
and meeting management
Ensure quality administrative services are provided on schedule
and execute multiple simultaneous tasks
Assist with meeting management
Assist with travel-related activities
Oversee incoming and exiting personnel activities
Coordinate and manage all official travel arrangements
Process travel vouchers
Work with Property Liaison
Assist staff initiate or complete property requests
Perform general office management and administrative support
Maintain confidentiality of sensitive information
Provide notary services
How You'll Work.
Communication Scope
Excellent written and verbal communication skills; professional and clear communication style
Full Job Description
**_Job Family_ :** Administrative Services (Digital) **_Travel Required_ :** None ** _Clearance Required_ :** Ability to Obtain Public Trust ** _What You Will Do_ :** We are seeking for an experienced Operations Coordinator to provide high-level administrative and operational support to the National Institute of Allergy and Infectious Diseases (NIAID), Vaccine Research Center (VRC). This position supports overall operational objectives by coordinating administrative, personnel, travel, property, and meeting management activities. This is a full-time position located in Bethesda, MD. * Ensure that quality administrative services are provided on schedule while coordinating, prioritizing, and executing multiple simultaneous tasks. * Assist with meeting management which may include planning, scheduling, and setup (in-person and/or virtual), drafting/sending calendar invites, maintaining participant lists, preparing agendas and meeting materials/presentations. * Assist with travel-related activities of invited guests and speakers, including preparing and submitting travel requests and vouchers. * Oversee incoming and exiting personnel activities such as maintaining all incoming and exiting personnel packages including visa packages as required, overseeing onboarding, implementing the VRC entry and exit procedures, and maintaining the lab’s personnel directory. * Coordinate and manage all official travel arrangements for the section staff, including attendance at conferences, scientific meetings, and training sessions. * Process travel vouchers, reimbursements, and expense reports accurately and within the specified timeframe. * Work with the Property Liaison to ensure the program/ lab staff property lists are correct. * Assist staff initiate or complete property requests in the property portal (e.g., accepting new property, surplus, or transferring property), as needed. * Perform timekeeping duties; ensure that all leave requests, timecard approvals, and associated ac
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