Guidehouse
OperationsCoordinator
Neural analysis suggests this role is
optimal for Mid candidates.
“Operations Coordinator at Guidehouse. Skills: Administrative support, Operational support, Programmatic support, Process improvement. Provide administrative, operational, and programmatic support. Ensure continuity of operations”
Industry & Context.
Identify inefficiencies; Analyze workflows
Ability to Obtain Public Trust, None
What They're Looking For.
Must Have
Bachelor's degree, 5+ years administrative support experience, Federal or biomedical research environment experience, Support scientists or intramural research programs, Manage administrative operations, Coordinate meetings, events, and communications, Work with databases, tracking systems, and records management, Process procurement actions, Manage high-volume administrative workloads, Ability to work independently, Accuracy, timeliness, and compliance with Federal regulations, Organizational skills, Communication skills, Analytical skills, Obtain and maintain Federal or DoD public trust clearance
Nice to Have
Background supporting NIH, HHS, or other Federal health research agencies, Familiarity with biomedical or intramural research programs, Coordination of PIV card renewals, Coordination of facility operations, Exposure to Office of Medical Services activities, Support workforce integration efforts, Prepare official government travel orders, Manage travel logistics, Budget tracking, Invoicing, Financial reporting within a federal contracting environment, Active public trust or suitability
What You'll Do.
Provide administrative
and programmatic support
Ensure continuity of operations
Ensure organizational efficiency
Prepare administrative documentation
Coordinate administrative documentation
Process personnel actions
Ensure compliance and accuracy of personnel actions
Prepare meeting materials
Maintain communication products
Maintain internal communications
Maintain external communications
Provide guidance on administrative policies
Manage tracking systems
Ensure proper documentation
Ensure proper reporting
Process procurement requests
Maintain inventory records
Maintain property records
Support special projects
Support research activities
Support strategic planning initiatives
Identify inefficiencies
Recommend process improvements
Support committee activities
Coordinate committee activities
Document committee activities
Prepare financial documentation
Perform variance analysis
Ensure deliverables meet HHS standards
Ensure deliverables meet NIH standards
How You'll Work.
Team & Collaboration
Liaison across program offices; Liaison across administrative offices
Communication Scope
Communication products maintenance; Internal communications; External communications
Process & Methodology
Strategic planning
Full Job Description
**_Job Family_ :** Administrative Services (Digital) **_Travel Required_ :** None ** _Clearance Required_ :** Ability to Obtain Public Trust ** _What You Will Do_ :** We are looking for an Operations Coordinator to support the National Institute on Drug Abuse (NIDA). This position is a full-time role located in Baltimore, MD, with partial telework eligibility as determined by the Government. * Provide comprehensive administrative, operational, and programmatic support to NIDA to ensure continuity of operations and organizational efficiency. * Prepare and coordinate administrative documentation, including travel, correspondence, reports, and forms. * Support daily office operations, workflow coordination, and timekeeping activities. * Process personnel actions such as onboarding, promotions, and separations while ensuring compliance and accuracy. * Coordinate meetings, events, and logistics (including virtual platforms) and prepare agendas and meeting materials. * Maintain communication products such as websites, newsletters, and internal/external communications. * Maintain SOPs and provide guidance on administrative policies while serving as a liaison across program and administrative offices. * Manage databases, tracking systems, and records, ensuring proper documentation and reporting. * Process procurement requests, track orders, and maintain inventory/property records. * Support special projects, research activities, and strategic planning initiatives. * Analyze workflows, identify inefficiencies, and recommend process improvements. * Support committee activities (e.g., IRPAC and ACUC), including coordination and documentation. * Prepare reports, deliverables, and financial documentation including invoices, budget tracking, and variance analysis. * Ensure all deliverables meet HHS and NIH standards for accuracy, completeness, and compliance. **_What You Will Need_ :** * Bachelor’s degree. * A minimum of FIVE (5) years of administrative support experience, prefer
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