Prologis
logistics
OperationsConstructionCoordinator/AdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Operations Construction Coordinator/Administrative Assistant at Prologis. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, administrative functions, coordination. Welcome customers and coordinate courier pick-ups and distribute mail, packages, and special deliveries. Answer and route incoming calls courteously, provide general information, take messages, and direct callers as needed”
What You'll Achieve.
accountability for outcomes
Industry & Context.
Exercises sound judgment; creative thinking; accountability for outcomes
What They're Looking For.
Must Have
Administrative Assistant with 5+ years of relevant experience, Proactive team player who takes initiative, Excellent multitasking skills with the ability to meet tight deadlines, Integrity, discretion, and professionalism in handling confidential information and working with colleagues at all levels, Excellent written and verbal communication skills, Detail-oriented with planning, organizational, and time-management skills, Ability to work well under pressure and adapt to change
Nice to Have
Experience in Commercial Real Estate, High school diploma or general education degree (GED); and related experience and/or training, Candidate will demonstrate willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, and speed, Exercises sound judgment, creative thinking, and accountability for outcomes
What You'll Do.
Welcome customers and coordinate courier pick-ups and distribute mail
and special deliveries
Answer and route incoming calls courteously
provide general information
and direct callers as needed
Collect and prepare materials for presentations and meetings
Schedule appointments
and coordinate travel arrangements
Coordinate department meetings and special events
Manage and reconcile expense reports
Code and process invoices
Manage internal and external communications
Take on new projects as requested
Assist Property Management
Development & Marketing Departments as needed
Plan broker events and support event coordination
manage garage and building access
and assist with onboarding and departures
and common areas clean
and maintain supplies and order kitchenreakroom items weekly
Serve as office manager by coordinating supplies
IT support for equipment
and repairs with property managers
Draft and edit project information
route documents for signatures
and change orders for make-readys
and major capital projects into Smartsheets
Review and enter invoices into PeopleSoft
Maintain contractor insurance files and request updates before payment
Ensure costs are coded correctly and align with coordinate with contractors
and the OCM team as needed
Maintain project files in Box and DRS
and other required documents are uploaded and current
Participate in project meetings
and distribute minutes to stakeholders
How You'll Work.
Team & Collaboration
cross-functional coordination; vendor/stakeholder management; working with colleagues at all levels; coordinate with contractors, subcontractors, vendors, consultants, and the OCM team; Participate in project meetings; distribute minutes to stakeholders
Communication Scope
Excellent written and verbal communication skills; Manage internal and external communications; take notes; distribute minutes
Process & Methodology
process management, resource planning, planning, organizational, and time-management skills, Draft and edit project information, route documents for signatures, enter contracts, addendums, and change orders, Maintain project files, Participate in project meetings
Full Job Description
At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next. **Job Title:** Operations Construction Coordinator/Administrative Assistant **Company:** Prologis **Operations Construction Coordinator/Administrative Assistant - Orlando, FL** **A day in the life** As the Operations Construction Coordinator/Administrative Assistant, you will support the Market Leader and help keep the team organized, on schedule, and focused on priorities. You will manage day-to-day administrative functions while contributing to a fun, dynamic team culture in a global Prologis market! **Key Responsibilities Include:** * Welcome customers and visitors; coordinate courier pick-ups and deliveries; distribute mail, packages, and special deliveries. * Answer and route incoming calls courteously, provide general information, take messages, and direct callers as needed. * Collect and prepare materials for presentations and meetings. * Schedule appointments, maintain calendars, and coordinate travel arrangements. * Coordinate department meetings and special events. * Manage and reconcile expense reports. * Code and process invoices. * Manage internal and external communications. * Take on new projects as requested. * Assist Property Management, Development & Marketing Departments as needed. * Plan broker events and support event coordination, office meals, and requested events. * Validate parking, manage garage and building access, and assist with onboarding and departures. * Keep the front desk, kitchen,
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