OperationsAssociate(DocumentVault)

**Overview:** This role is responsible for the accurate handling, tracking, and storage of institutional client collateral files within a secure document vault environment. The Document Vault Operations Associate plays a critical role in ensuring documents are properly received, filed, retrieved, and returned while maintaining strict tracking and control standards. This is a hands‑on, routine‑driven position that requires strong attention to detail, reliability, and teamwork. **What a Day in the Role Looks Like:** You’ll spend most of your day on your feet working in a climate‑controlled office and vault environment. Each morning, you’ll gather your cart, laptop, and barcode scanner, then head to the staging area to collect file bundles. From there, you’ll move throughout the vault to file incoming collateral documents, return files to shelves, and manage trailing documents as they arrive. The work is structured, repetitive, and process‑oriented, supporting operational accuracy and service delivery to internal teams and institutional clients. **Key Responsibilities:** * Receive incoming collateral files and documents from internal business partners * Validate manifests against received collateral files and documents * Filing new and returned collateral full files and trailing documents and update tracking systems to ensure system accuracy * Maintain organization and physical integrity of files within the document vault * Follow all company risk, regulatory, and internal control standards * Identify and escalate any risk‑related or documentation issues to management * Promote a collaborative, respectful team environment aligned with company values * Complete other operational or administrative duties as assigned **Education and Experience Required** : * High school diploma or GED * 1+ year of general work experience **Education and Experience Preferred** : * Warehouse, stocking, picking, or inventory management * Manufacturing or production environments * Back‑office