D2B
concreting and construction
Operations/AdminCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Operations/Admin Coordinator at D2B. Skills: workflow management, project coordination, supplier coordination. Coordinate day-to-day operational and administrative activities. Schedule and organise project requirements”
What You'll Achieve.
improve efficiency; streamline workflows; reduce administrative bottlenecks
Industry & Context.
Proactive problem-solving skills
What They're Looking For.
Must Have
Previous experience in operations, project coordination, construction administration, scheduling, or a similar operational support role, Experience using construction workflow or job management software such as Build Paperless, Buildxact, SimPRO, AroFlo, or similar systems, proficiency in Microsoft Office and Google Workspace for project tracking, documentation, reporting, and communication, Ability to coordinate multiple active projects, competing priorities, and deadlines simultaneously, organisational, administrative, and time management skills, Excellent communication and stakeholder coordination abilities, High attention to detail with process management capabilities, Comfortable learning, managing, and taking ownership of construction workflow systems, Proactive problem-solving skills and the ability to work independently with minimal supervision
Nice to Have
Experience using BuildPaperless, Buildxact, SimPRO, AroFlo, or similar construction management software, Experience in the construction, concreting, trades, or building industry, Familiarity with supplier coordination and project scheduling, Understanding of construction project lifecycles and site operations, Experience coordinating suppliers, deliveries, schedules, and operational workflows is highly desirable
What You'll Do.
Coordinate day-to-day operational and administrative activities
Schedule and organise project requirements
Monitor project progress
Assist with workflow management
Track upcoming deadlines
Maintain visibility of project schedules
Manage and maintain project workflows
and monitor job records
Ensure project information is accurate
Monitor workflow status
Book and coordinate concrete deliveries
Liaise with suppliers
Ensure materials are organised
Follow up on supplier communications
Manage project-related documentation
Support email communication
Prepare and coordinate invoicing
Submit invoices for review
Maintain accurate invoicing records
Coordinate information between staff
Help maintain organised systems
How You'll Work.
Team & Collaboration
Coordinate information between field staff, suppliers, and office operations; Excellent communication and stakeholder coordination abilities
Communication Scope
Excellent communication and stakeholder coordination abilities
Process & Methodology
Monitor project progress, Track upcoming deadlines, Maintain visibility of project schedules, Manage project-related documentation
Full Job Description
Position : Operations/Admin Coordinator[](https://buncecrete.com.au/) Salary : $1,500 - $2,000 AUD a month Working Hours & Conditions : Australian Hours Holidays : TBD ABOUT THE COMPANY: The company is a specialist concreting and construction business delivering high-quality projects across residential and commercial sectors. With a strong reputation for workmanship and reliability, the business continues to grow and is seeking operational support to improve efficiency, streamline workflows, and allow the owner to focus on project delivery and business growth. OVERVIEW: The client is seeking a proactive and highly organised Operations/Admin Coordinator to support the day-to-day coordination of active projects to support the owner. This role is focused on managing operational workflows, scheduling materials, maintaining job records, coordinating invoicing preparation, and ensuring projects continue moving smoothly behind the scenes. The successful candidate will become a key support person within the business, taking ownership of project administration and workflow management through BuildPaperless, while helping reduce administrative bottlenecks and freeing up the owner to focus on site operations and business growth. RESPONSIBILITIES: ### Job Coordination & Operations Support (Primary Focus) * Coordinate day-to-day operational and administrative activities across active projects * Schedule and organise project requirements ahead of delivery and commencement * Monitor project progress and ensure key tasks are completed on time * Assist with workflow management across multiple active jobs * Track upcoming deadlines, supplier requirements, and project milestones * Maintain visibility of project schedules and outstanding actions ### BuildPaperless System Management * Manage and maintain project workflows within BuildPaperless * Create, update, and monitor job records throughout the project lifecycle * Ensure project information, notes, documentation, and workflow stage
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