Tarleton State University
Higher Education
OnboardingSpecialist
Neural analysis suggests this role is
optimal for Entry candidates.
“Onboarding Specialist at Tarleton State University. Skills: Onboarding, Hire Processing, HR Systems Navigation. Execute post-offer onboarding processes for newly hired staff and faculty. Serve as the primary point of contact for onboarding activities after an offer has been accepted”
Industry & Context.
Ability to analyze processes and recommend improvements
Serves as a Campus Security Authority (CSA), Primarily on-campus in accordance with Texas Senate Bill 2615, May require occasional work outside of normal business hours during peak times, No visa sponsorship is available for this role, Security-sensitive position, Applicants are subject to a criminal history investigation, Employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check
What They're Looking For.
Must Have
Bachelor's degree or equivalent combination of education and experience, One year of related experience (for HR Specialist I), Two years' of related experience (for HR Specialist II), Ability to quickly learn and navigate multiple HR systems and workflows simultaneously, Customer service and interpersonal communication skills, Ability to work effectively in a fast-paced, team-oriented environment, High attention to detail and accuracy, Ability to organize tasks, manage competing priorities, and meet deadlines, Ability to handle sensitive and confidential information appropriately, Proficiency with Microsoft Office Suite or related software, Ability to analyze processes and recommend improvements
Nice to Have
Working knowledge of Workday or other Human Capital Management systems and database applications, Direct experience with onboarding, HR Operations, administrative process coordination, or compliance-driven systems work, Knowledge of Tarleton State University or Texas A&M University System employment policies and procedures
What You'll Do.
Execute post-offer onboarding processes for newly hired staff and faculty
Serve as the primary point of contact for onboarding activities after an offer has been accepted
Process hires and complete required employment documentation
Facilitate new employee onboarding
Perform work within Workday and supporting systems for accurate
and compliant hire processing
Provide direct support and guidance to new employees during their transition
Manage multiple onboarding cases simultaneously
Coordinate onboarding activities following verbal offer acceptance
Independently process and track hires and employment actions in Workday and related systems
Track onboarding requirements such as background checks
credential and degree verifications
and system access setup
Confirm hire dates and onboarding timelines
Facilitate New Employee Orientation preparedness
Provide a welcoming and informative onboarding experience for new hires
Coordinate alternate or exception onboarding processes
Review and process employment actions for accuracy and compliance
Assist with internal audits and compliance reviews
Maintain accurate records and documentation
Evaluate onboarding processes for efficiency
Recommend and implement process improvements
Assist with updates to onboarding procedures and documentation
How You'll Work.
Team & Collaboration
Work closely with Hiring Managers, Talent Acquisition, and Human Resources partners; Partner with Talent Acquisition to confirm hire dates and onboarding timelines; Collaborate with HR partners to coordinate alternate or exception onboarding processes; Provide real-time updates, procedural guidance and enforce onboarding timelines, documentation, and system requirements with HR partners; Provide guidance and training to HR student workers, as assigned; Recommend and implement process improvements in collaboration with Human Resources colleagues
Communication Scope
Interpersonal communication skills; Provide direct support and guidance to new employees; Provide real-time updates, procedural guidance
Process & Methodology
Independent task management, Manage multiple concurrent onboarding cases, Meet deadlines
Full Job Description
**Job Title** Onboarding Specialist **Agency** Tarleton State University **Department** Talent Acquisition **Proposed Minimum Salary** Commensurate **Job Location** Stephenville, Texas **Job Type** Staff **Job Description** Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of **Onboarding Specialist** for the **Division of Human Resources**. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. **Tarleton State University** continues to grow its impact across Texas, with four distinct campuses located in **Stephenville, Fort Worth, RELLIS-Bryan and Waco** , along with a robust **online** community that extends our reach even further. At the heart of it all is **Stephenville** , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that **transforms lives** and**makes a difference** across the state of Texas and beyond. ________________________________________________________________________ **Important Immigration Information:** A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of emplo
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