GHX
Healthcare
OnboardingSpecialist
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“Onboarding Specialist at GHX. Skills: New Hire Experience & Onboarding, Live Events, Training & In-House Public Speaking, Program Administration & Compliance. Manage all aspects related to the onboarding of new employees. Serve as the main point of contact for internal employees transitioning to new roles”
What You'll Achieve.
Foster a positive and rewarding new hire experience; Ensure seamless logistics for new hires; Fast track to role proficiency for new hires; Instill confidence in new hires; Reinforce connection and belonging from Day 1
Industry & Context.
What They're Looking For.
Must Have
Four plus years of progressive HR experience, Associate’s degree and/or a combination of relevant education and work experience, Demonstrated ability to maintain confidentiality and meet deadlines, Professional use of relevant software packages such as MS Office, HRIS, and ATS
Nice to Have
Building and executing employee-centric programs in support of an employee value proposition preferred, Two plus years leading a new hire orientation or similar large-scale live event program in a corporate or professional setting, including full project management of event logistics, Demonstrated experience planning and managing live events and in-person training sessions, including vendor management, scheduling, on-site coordination, and post-event follow-up, Confident and polished public speaker, comfortable presenting to groups of all sizes in professional settings including company-wide or leadership-level audiences, Proven ability to plan and host employee social and engagement events such as happy hours, team-building exercises, and recognition experiences that strengthen community and culture, Experience providing a high level of employee or customer service including meeting specific KPIs, Experience guiding new hire onboarding in a tech company environment, Experience working with C-Suite executives on employee programs and events, Proven ability to represent an employer brand in high-visibility, public-facing internal events, BAS in a relevant area such as HR, Communications, Business, or Organizational Development, Software package experience including Dayforce, Greenhouse, Concur, and Oracle
What You'll Do.
Manage all aspects related to the onboarding of new employees
Serve as the main point of contact for internal employees transitioning to new roles
Partner with Talent Acquisition starting at the post-offer stage through a new hire’s first 90 days
Ensure seamless logistics for new hires
Facilitate large-scale New Hire Orientation events
Lead training sessions
Host employee social events
Perform a variety of human resource activities
Connect with all new hires post-offer to guide them through the new hire process roadmap
Manage a best-in-class quarterly in-person New Hire Orientation (NHO) program
Set all pre-Day 1 hiring manager and team meetings
Work with hiring teams and managers to create and deliver personalized welcome experiences for new hires
Prepare New Hire Quick Start Guides for leadership hires
Maintain and develop new hire swag including shipment of personalized welcome materials
Lead and facilitate in-person and virtual training sessions for new hires and cross-functional teams
Serve as a company ambassador and in-house public speaker at employee-facing events
and host employee social events
Manage end-to-end logistics for all onboarding-related live events
Manage all onboarding new hire modules in the GHX HRIS
Administer relevant background check
and credentialing processes
Maintain accurate documentation of work authorization
Train all new hires to navigate the HRIS including reviewing pay and benefit information
Work with new hires to ensure compliance training is complete within a standard SLA
Partner with ET to ensure and track new hire hardware delivery
and cross-functional team training sessions
Assist new hires with additional programs such as T&E
corporate credit cards
and navigating the GHX Hub
Prepare and maintain 30-day new hire reviews
90 & annual employee check-in surveys
Manage and update all internal trackers that monitor new hire and program milestones
Audit onboarding materials and programs quarterly for marketing and company updates
Cross-train with the Talent Acquisition team on relevant back-up assistance and special projects
How You'll Work.
Team & Collaboration
Partner with Talent Acquisition starting at the post-offer stage; Work with hiring teams and managers to create and deliver personalized welcome experiences; Partner with internal stakeholders and leadership to develop event programming, talking points, and presentations; Partner with ET to ensure and track new hire hardware delivery, system setup, and cross-functional team training sessions; Cross-train with the Talent Acquisition team on relevant back-up assistance and special projects
Communication Scope
Polished communicator; Confident and engaging on-stage or on-screen presenter; Representing GHX’s culture, values, and employer brand with professionalism and enthusiasm
Process & Methodology
Full-cycle event project management, End-to-end logistics management for onboarding-related live events
Full Job Description
GHX is seeking an Onboarding Specialist to join the People Excellence team to foster a positive and rewarding new hire experience for all incoming employees. As the Onboarding Specialist, you will be responsible for managing all aspects related to the onboarding of new employees and serve as the main point of contact for internal employees transitioning to new roles. In this role, you will partner with Talent Acquisition starting at the post-offer stage through a new hire’s first 90 days to ensure seamless logistics, a fast track to role proficiency and instill confidence in the new hire as they navigate their new role. The ideal candidate is an energetic, polished communicator who thrives in front of an audience — whether facilitating large-scale New Hire Orientation events, leading training sessions, or hosting employee social events that bring our culture to life. This person will perform a variety of human resource activities with a positive, self-motivated, and organized approach. Role Responsibilities: New Hire Experience & Onboarding Connects with all new hires post-offer to guide them through the new hire process roadmap. Manages a best-in-class quarterly in-person New Hire Orientation (NHO) program including full-cycle event project management: venue logistics, speaker coordination, run-of-show scheduling, A/V and technology setup, and post-event evaluation. Sets all pre-Day 1 hiring manager and team meetings including virtual and live New Hire Orientation sessions. Works with hiring teams and managers to create and deliver personalized welcome experiences for new hires. Prepares New Hire Quick Start Guides for leadership hires in partnership with the hiring manager. Responsible for maintaining and developing new hire swag including shipment of personalized welcome materials. Live Events, Training & In-House Public Speaking Leads and facilitates in-person and virtual training sessions for new hires and cross-functional teams, serving as a confident and enga
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