D2B
Financial Services
OffshoreFinanceAdministrationAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Offshore Finance Administration Assistant at D2B. Skills: Administration, Bookkeeping, Payroll, Client communication, Document management. Provide day-to-day administrative and light bookkeeping support. Keep client records organized”
Industry & Context.
What They're Looking For.
Must Have
3–5 years’ administration experience, Xero experience is essential, Proficiency in Microsoft Office, including Outlook, Word, and Excel, High level of written and verbal English communication skills, Demonstrated ability to handle confidential financial and payroll information with integrity, organizational skills, time management, and attention to detail, Ability to work independently and manage tasks without close supervision
Nice to Have
Xero Advisor certification, Some familiarity with New Zealand taxation terminology and abbreviations is advantageous, Experience with Karbon or Ignition is a advantage
What You'll Do.
Provide day-to-day administrative and light bookkeeping support
Keep client records organized
Manage communications
Ensure workflows are moving
and delegate the partner email inbox
Manage the partner and payroll email accounts
Respond to minor client queries
Manage the partner calendar
Liaise with clients regarding information requests and missing documentation
Supply information to banking institutions and financiers
and maintain electronic documents in client files
Send prepared documents for electronic signing
Follow up clients for missing information
Manage client proposals in Ignition
Manage the client onboarding experience
Assist with company's monthly financial data input
Reconcile accounts payable and receivable
Prepare company's payroll
Manage and update company's workflow using Karbon
Upload prepared marketing content
Provide general administrative support
How You'll Work.
Communication Scope
Written English communication; Verbal English communication; Professional emails
Full Job Description
**Position : Offshore Finance Administration Assistant **[](https://www.nimba.co.nz/about) **Salary : 1,200 AUD Starting Salary** **Working Hours & Conditions : New Zealand Business Hours** **Holidays : New Zealand Holidays** **OVERVIEW:** This is a fully remote, full-time position based in the Philippines. The Offshore Finance & Administration Assistant will provide day-to-day administrative and light bookkeeping support to the team, helping keep client records organized, communications managed, and workflows moving. Because the company handles sensitive financial and payroll information, this role requires a high degree of trustworthiness, discretion, and attention to detail. The right person will be comfortable working independently, following structured processes, and communicating clearly and professionally in English. **RESPONSIBILITIES:** **1\. Administration & Communication** • Triage, manage, and delegate the partner email inbox • Manage the partner and payroll email accounts • Respond to minor client queries and provide information as requested • Manage the partner calendar, including scheduling client appointments and meetings • Liaise with clients regarding information requests and missing documentation • Supply information to banking institutions and financiers when required **2\. Document & Records Management** • Update, save, and maintain electronic documents in client files, including payroll documentation • Send prepared documents for electronic signing, follow up on completion, and save completed documents to client files • Follow up clients for missing information so records are ready for processing • Manage client proposals in Ignition • Manage the client onboarding experience **3\. Finance & Payroll Administration** • Assist with company's monthly financial data input (data entry from supplied reports) • Reconcile accounts payable and receivable for the company (straightforward bookkeeping) • Prepare company's payroll (straightforward payroll pr
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