IQ-EQ
Financial Services
Officer3,CorporateAdministration
Neural analysis suggests this role is
optimal for mid candidates.
“Officer 3, Corporate Administration at IQ-EQ. Skills: Corporate secretarial support, Cross-functional coordination, Vendor/stakeholder management, Operational metrics, Resource planning, Continuous improvement. Co-ordinate and execute day-to-day administrative and corporate secretarial support to the global network offices & Cosec team (FCS). Ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with”
What You'll Achieve.
Ensure the continuing good standing of client companies; Minimize risk to IQEQ; Consistently achieving results, even under tough circumstances
Industry & Context.
What They're Looking For.
Must Have
CS qualified, 4+ years in Corporate, Company or Fiscal law, Conversant with corporate secretarial practices, especially in the areas of Funds and Special-Purpose Vehicles, Private equity / real estate markets knowledge of different Fund structures and vehicles, Actual work experience in the board governance and corporate secretarial functions, including preparation of board materials, attending/leading board meetings, acting as company secretary, drafting of complex minutes, filings with regulatory bodies, etc., Experience in e-mail, word processing, Microsoft excel, presentation and video conferencing applications such as Microsoft Office, Effective written and advance verbal communication skills, Fluency in English is mandatory
Nice to Have
Experience working in Financial Services or Shared Services office environment, Experience working in a multinational office environment, Experience being a corporate secretary, paralegal, or other similar job, in other jurisdictions, Being conversant with corporate secretarial practices, especially in the areas of funds and special-purpose vehicles is an advantage, Fluency in French is an advantage
What You'll Do.
Co-ordinate and execute day-to-day administrative and corporate secretarial support to the global network offices & Cosec team (FCS)
Ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with
Handle various administration processes of complex clients
Perform review of core processes
and all other client requirements
Provision of corporate secretarial support to the global network Fund CS & Cosec team (FCS)
Act as a point of contact for daily operations on complex clients
Assist with the audit process
Attend board and shareholders meetings
Finalise board minutes
Prepare complex board packs
Review board minutes of more junior team members
Prepare and review RCS
UBO and other related documents
Review of bank account opening forms
Coordinate with the global network FCS and Payment team on payments processing
Conduct transaction monitoring (TM)
monitor/ensure TM are properly conducted for all payments
Conduct/review Compliance File Review (CFRs) of Client files
Assist on client onboarding processes
Ensure prompt follow-up and timely execution of requests
from the global network FCS team
Coordinate deliverables for a sub-team of typically up to 3 more junior team members
Acquire knowledge to become specialists of their designated clients' requirements and deliverables
Minimize risk to IQEQ by following all procedures
regulations and checklists
Ensure timesheets are completed daily and accurately filed for all hours worked
Monitor and update all deliverables via Navigator Flow in a timely manner
Ensure filing of documents on Navigator Doc are completed accurately
under the proper name convention and in a timely manner
Monitor and ensure that Antrance is properly updated in line with internal guidelines
Understand and use best practice on workflow platform/s
Ensure relevant procedures and checklists are adhered to and completed to mitigate errors
Acquire knowledge of risk factors and potential breach
How You'll Work.
Team & Collaboration
Build, develop and maintain partnerships with Operation teams in global network; Coordinate with the global network FCS and Payment team on payments processing; Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager; Effectively communicate and relate with various stakeholders of the team; Maintains and enhances relationships with the FCS team; Working collaboratively with others to meet shared objectives
Communication Scope
Effective written and advance verbal communication skills; Effectively communicate and relate with various stakeholders of the team
Full Job Description
ABOUT IQ-EQ We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top 15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. We’re driven by our Group purpose, to power people and possibilities. Job Summary * To co-ordinate and execute day-to-day administrative and corporate secretarial support to the global network offices & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ global network * To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. * To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. * To build, develop and maintain partnerships with Operation teams in global network * To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities * Responsible for the provision of corporate secretarial support to the global network Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ global network. * Acts as a point of contact for daily operations on complex clients * Assist with t
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