IQ-EQ
Finance / FinServ
Officer2,CorporateAdministration
“Officer 2, Corporate Administration at IQ-EQ. Skills: Corporate secretarial support, Board governance, Company law compliance. Co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS). Ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with”
What You'll Achieve.
Ensure the continuing good standing of client companies; Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists; Consistently achieving results, even under tough circumstances
Industry & Context.
What They're Looking For.
Must Have
bachelor's degree in law and semi qualified CS, 2 years in Corporate, Company or Fiscal law, Conversant with corporate secretarial practices, especially in the areas of Funds and Special-Purpose Vehicles, Private equity / real estate markets knowledge of different Fund structures and vehicles, Actual work experience in the board governance and corporate secretarial functions, including preparation of board materials, attending/leading board meetings, acting as company secretary, drafting of complex minutes, filings with regulatory bodies, etc., Experience in e-mail, word processing, Microsoft excel, presentation and video conferencing applications such as Microsoft Office, Effective written and advance verbal communication skills, Fluency in English is mandatory
Nice to Have
Experience working in a Financial Services or Shared Services office environment, Experience working in a multinational office environment, Experience being a corporate secretary, paralegal, or other similar job, in other jurisdictions, Being conversant with corporate secretarial practices, especially in the areas of funds and special-purpose vehicles is an advantage, Fluency in French is an advantage
What You'll Do.
Co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS)
Ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with
Handle various administration processes of complex clients
Conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures
Assist in performing review of core processes
and all other client requirements
Provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS)
Acts as a point of contact for daily operations on complex clients
Assist with the audit process
Attend board and shareholders meetings
Finalise board minutes
Prepare complex board packs
Review board minutes of more junior team members
Prepare and review RCS
UBO and other related documents
Review of bank account opening forms
Coordinate with the Lux FCS and Payment team on payments processing
Conduct transaction monitoring (TM)
Monitor/ensure TM are properly conducted for all payments
Conduct/review Compliance File Review (CFRs) of Client files
Assists on client onboarding processes
Ensure prompt follow-up and timely execution of requests
from the Lux FCS team
Coordinate deliverables for a sub-team of typically up to 3 more junior team members
Acquire knowledge to become specialists of their designated clients' requirements and deliverables
Minimize risk to IQEQ by following all procedures
regulations and checklists
Ensures timesheets are completed daily and accurately filed for all hours worked
Monitors and updates all deliverables via Navigator Flow in a timely manner
Ensures filing of documents on Navigator Doc are completed accurately
under the proper name convention and in a timely manner
Monitor and ensure that Antrance is properly updated in line with internal guidelines
Understands and uses best practice on workflow platform/s
Ensures relevant procedures and checklists are adhered to and completed to mitigate errors
Acquires knowledge of risk factors and potential breach
How You'll Work.
Team & Collaboration
Build, develop and maintain partnerships with Operation teams in Luxembourg; Maintain and enhance relationships with the FCS team; Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager; Effectively communicate and relate with various stakeholders of the team; Building partnerships and working collaboratively with others to meet shared objectives
Communication Scope
Effective written and advance verbal communication skills
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