OfficeSupportSpecialistI

The Office Support Specialist I provides administrative support functions for the Site Director and Case Management Staff. The ideal candidate will be responsible for preparing, analyzing correspondence, reports and various confidential documentation.   They will oversee the smooth flow of the office and provide supervision to clerical staff. Please Note:  This position is full time, 37.5 hours per week, 9:00am-5:00pm. Days off are Saturday and Sunday    Duties and Responsibilities (these are a general summary and are not all inclusive):   ·        Performs administrative support tasks that include the appropriate processing of confidential information, scheduling meetings and appointments, responding to inquiries and providing information to internal and external contacts. ·         Responsible for organizing and setting appointments for the Site Director.   This includes assisting in preparation of daily meeting scheduling, and preparing or retrieving information needed for meetings. ·         Processes Personnel Transaction Forms and assists with onboarding and offboarding employees. ·         Processes incoming documents, memoranda, packages, etc. to ensure prompt receipt by appropriate person and accessibility in filing system.    ·         Participates in the recruitment, hiring and training of Site Clerk. Supervises Clerk and conducts evaluation of performance and approvals of times. ·         Records and distributes meeting minutes, generates meeting agenda, forms, fiscal data, charts, and reports utilizing computer skills. ·         Organizes and maintains file systems (electronic and hard files) for client records, contract documents, resource information and operates and maintains office equipment (computer and copier/fax) and assists staff with utilization of computer, copier/fax. ·         Assists with special projects and reports by maintaining written and electronic records and organizing data to manage and retrieve information in requested formats an