OfficeServicesTechnician

The **Office Services Technician** is responsible for ensuring the efficient flow of documents, mail, and communications throughout the organization. This position is responsible for sorting, processing, and distributing incoming and outgoing mail; managing shipping and receiving activities (including certified mail, regular and overnight packages); maintaining accurate mailing and postage records; and providing backup support for reception and switchboard operations. _**Your Impact:**_ * Sort, process, and distribute all incoming mail, packages, and documents ensuring timely delivery to the correct departments. * Identify and verify firm names and addresses to route documents (scanned and delivered) to the correct department. * Prepare, scan and index incoming materials, including checks, legal documents, and internal correspondence into the electronic storage system. * Operate the folder-inserter machine to complete large mailing projects; determine appropriate envelope types and program the machine according to project specifications. * Monitor machine performance and troubleshoot basic issues to maintain workflow efficiency. * Prepare and print labels for outgoing packages using UPS, FedEx and other carriers; arrange timely shipments and track deliveries as needed. * Receive, log, and distribute incoming packages promptly and accurately. * Reconcile UPS and FedEx invoices, ensuring proper charge coding for accounting and departmental allocation. * Run outgoing mail on postage machine; maintain accurate spreadsheet and records for postage usage, meter balances and related expenses. * Serve as a back up to the Receptionist as needed; sit at the reception desk, greet visitors, answer and direct inbound calls promptly, manage visitor logs, and utilize the paging system as needed. _**Successful Candidates Will Have:**_ * High School diploma or GED * Prior mail room related experience is desired. * Strong attention to detail and accuracy in a fast-paced environment. *