Clifford Chance
Legal
OfficeServicesAssistant
Neural analysis suggests this role is
optimal for entry candidates.
“Office Services Assistant at Clifford Chance. Skills: Catering services, Concierge services. Maintain coffee machine. Assist with catering service”
Industry & Context.
What They're Looking For.
Must Have
2 years relevant experience, Barista experience, Competency in AV equipment, Competency in video conferencing equipment, Ability to interact professionally, Exceptional customer service skills, Attention to detail, Proficiency in Microsoft Office, Organisational skills
Nice to Have
Experience in a concierge role
What You'll Do.
Maintain coffee machine
Assist with catering service
Order food and beverages
Comply with food safety standards
Comply with hygiene standards
Maintain financial records
Maintain administrative records
Coordinate vendor setups
Provide backup assistance
Collaborate with Business Development
Assist National Events Manager
Coordinate printed material production
Prepare barista-style coffees
Maintain meeting room cleanliness
Maintain communal area cleanliness
Provide front of house support
Provide concierge support
Handle concierge phone calls
Handle concierge emails
Handle concierge requests
Manage associated requirements
Manage Australia Reception Inbox
Act as information contact
Provide guidance to clients
Provide guidance to visitors
Provide guidance to staff
Manage travel arrangements
Liaise with travel provider
Liaise with global travel team
Negotiate corporate rates
Ensure travel profiles are updated
Coordinate expense claims
Coordinate invoice processing
Distribute incoming mail
Carry out printing tasks
Carry out photocopying tasks
Carry out binding tasks
Carry out scanning tasks
Coordinate sending of files
Coordinate recalling of files
Support Practice Support Coordinators
Support production of bibles
How You'll Work.
Team & Collaboration
Collaborate with Business Development; Liaise with Global Business Support
Full Job Description
Who we are We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work. You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams. Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet The Role The Office Services Assistant is responsible for providing excellent front of house service to clients, visitors and internal stakeholders to the Sydney office. With a strong focus on client experience, the role must ensure internal and external clients are serviced in a professional manner and in accordance with the Firm's policies and procedures. Key Responsibilities Catering & Events * Perform regular maintenance of the coffee machine to ensure it operates in an efficient and hygienic way. * Assist with catering service to meetings, conferences and events including food and drink service throughout the event. * Plan menus and order food and beverages for internal and external meetings and events. * Comply with food
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