Company
OfficeManager
Neural analysis suggests this role is
optimal for Mid candidates.
“Office Manager. Skills: Office management, Financial oversight, Operational coordination. Oversee accounting functions. Collect accounts receivable”
What You'll Achieve.
Satisfy client family needs; Maximize budgeted profit; Maintain positive employee relations
Industry & Context.
Problem solving
Professional dress required, Sitting continuously, Climbing stairs frequently, Manual dexterity required, Working beyond standard hours
What They're Looking For.
Must Have
Two (2) years bookkeeping, Two (2) years general office experience, Two (2) years clerical accounting experience, Two (2) years Accounts Payable experience
What You'll Do.
Oversee accounting functions
Collect accounts receivable
Verify accounts payable invoices
Pay accounts payable invoices
Control cash payments
Deposit cash payments
Maintain petty cash account
Process cash advance checks
Process Same Day Check requests
Verify cash disbursement reports
Audit cash disbursement reports
Track Capital Expenditure Authorizations
Order office supplies
Complete inventory counts
Coordinate merchandise orders
Receive merchandise orders
Control storage inventory
Oversee installation orders
Oversee orders to grounds
Oversee orders to maintenance
Support management with contracts
Support management with work orders
Schedule incoming orders
Complete funeral reports
Complete cemetery reports
File reports accurately
Assure compliance with policies
Assist with funeral forms
Assist with cemetery forms
Oversee funeral forms
Oversee cemetery forms
Administer payroll policies
Process new hire paperwork
Verify pre-need sales licenses
Maintain employee files
Maintain confidential files
Provide new hire orientation
Create stack ranking reports
Maintain vehicle records
Maintain vehicle licenses
Process expense reports
Update General Price Lists
Assist with funeral services
Coordinate daily activities
Train associates on policies
Train associates on procedures
Interact with families
Maintain customer records
Update company website
Place obituaries in newspapers
Provide collaborative workplace
Use customer feedback
Improve location administration
Strengthen associate performance
How You'll Work.
Team & Collaboration
Cross-departmental coordination
Communication Scope
Oral communication; Written communication
Full Job Description
Our associates celebrate lives. We celebrate our associates. Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere. **JOB RESPONSIBILITIES** **Accounting Function Oversight** * Collections of all accounts receivable * Verifications and payments of all accounts payable invoices * Controls of receipt and deposit of cash payments received * Maintains petty cash account and disburses the same in accordance with company policies and procedures * Reconciliations of all accounts * Cash advance checks * Same Day Check requests * Bank deposits * Verifies/audits cash disbursement reports * Tracks Capital Expenditure Authorizations (CEAs) **Operational Activities** * Orders supplies for the office and completes inventory counts * Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets * Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments * Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation * Schedules incoming orders and drivers for the ambulate service * Completes various funeral/cemetery reports and files accurately * Supports Sales as necessary requiring an understanding of JD Powers * Assures compliance with all Company policies and procedures to include * Sarbanes Oxley (SOX) audit * Dignity University (DU) training * Interment Verification Training (IVT) audits * Day Sales Outstanding’s (DSO) related to financial and administrative areas * Assists in preparing and/or overseeing all funeral/cemetery-related forms * Reviews time cards and administers corporate
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