Umdasch Group
Industrial Solutions
OfficeManager&ExecutiveAssistant
Neural analysis suggests this role is
optimal for mid candidates.
“Office Manager & Executive Assistant at Umdasch Group. Skills: Office management, Executive support, Administrative tasks, Travel coordination. Manage and screen incoming calls. Take accurate messages”
Industry & Context.
Problem-solving
What They're Looking For.
Must Have
3–5 years office administration, 3–5 years reception, 3–5 years office management
Nice to Have
Diploma or degree in Business Administration, Diploma or degree in Office Management, Diploma or degree in related field, Coordinating travel arrangements, Supporting multiple departments, Experience in fast-paced commercial environment, Experience in distribution environment, Experience in operational environment
What You'll Do.
Manage and screen incoming calls
Take accurate messages
Maintain telephone management system
Serve as face of the company
Welcome visitors and customers
Ensure reception areas are neat
Keep stock of IT equipment
Distribute IT equipment
Handle onboarding for new hires
Distribute office passes
Distribute parking passes
Serve as main point of contact for building
Provide support to Executive Team
Distribute courier packages
Assist employees with administrative tasks
Handle confidential information
Handle sensitive information
Support management with ad hoc duties
Support teams with ad hoc duties
Administer business travel arrangements
Maintain control of travel arrangements
Coordinate accommodation
Coordinate transportation
Coordinate car rentals
Coordinate invitation letters
Coordinate travel documentation
Ensure travel arrangements are cost-effective
Ensure travel arrangements are accurate
Align travel arrangements with company policies
Purchase office stock
Maintain office stock
Coordinate office events
Coordinate office meetings
Coordinate office celebrations
Coordinate internal functions
Ensure office facilities are maintained
Address operational issues promptly
Send regular staff communications
Send movement notifications
Send contact list updates
Coordinate communication of customer issues
Work closely with internal cross-functional teams
Ensure timely responsiveness to customer requests
Coordinate quarterly corporate events
Coordinate annual corporate events
How You'll Work.
Team & Collaboration
Cross-functional teams; Internal teams
Communication Scope
Verbal communication; Written communication
Full Job Description
Operating within the newly established umdasch Industrial Solutions division, AT-PAC is a global leader in scaffolding solutions. Specializing in the industrial market segment, AT-PAC focuses on serving all scaffold contractors and industrial service companies across a variety of sectors. AT-PAC became fully integrated into the Umdasch Group in 2023, combining its 25 years of industrial scaffolding expertise with Doka’s 150-year legacy in formwork and shoring. This strategic move reinforced AT-PAC’s commitment to strengthening its global market position and delivering exceptional solutions to the industrial sector. Since then, AT-PAC has taken on the role of competence center for scaffolding within the Umdasch Group, ensuring a unified supply model and facilitating the seamless sharing of expertise and resources across divisions. Looking ahead, AT-PAC will continue to drive innovation, focusing on the technical development of its scaffolding systems and digital solutions. As we expand our global footprint, we remain dedicated to delivering safety and efficiency through our scaffolding solutions and drive the success of industrial projects worldwide. The Office Manager is responsible for ensuring the smooth and professional day-to-day operation of the Houston office environment while providing administrative and operational support across departments. This role serves as the first point of contact for visitors, customers, and incoming communications, while also coordinating travel, office services, and internal communications. The Office Manager plays a key role in supporting collaboration between internal teams and maintaining a highly organized, welcoming, and efficient workplace with coordinator of the Managing Director. The Office Manager is responsible for ensuring the smooth and professional day-to-day operation of the Houston office environment while providing administrative and operational support across departments. This role serves as the first point of con
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