OfficeManager&ExecutiveAssistant

oversees daily office operations, front-of-house hospitality, facilities coordination, vendor management, employee experience initiatives, workplace culture programs, dedicated executive support to the VP of Client Services & Operations, and Chief of Staff, complex calendar management, travel coordination, meeting preparation, expense management, confidential communications, Act as the first point of contact and primary host for guests, customers, partners, vendors, and deliveries, Ensure a seamless "red carpet" experience from arrival to departure, Partner with the People team to host interview candidates, Manage their onsite schedule, provide office tours, and ensure they feel welcomed and informed throughout their visit, Manage relationships with the landlord, building services, and maintenance, Ensure all office equipment (i.

printers, AV, coffee machines) is functional, Regularly walk the office, noting maintenance needs and that public spaces remain neat and orderly, Oversee inventory and procurement for office supplies, snacks, and beverages, Serve as the central hub for all HQ mail and manage the secure intake and sorting of daily mail, while proactively coordinating outbound logistics—including new employee welcome packages, client gifting, and bulk shipping projects, Coordinate in-office perks (i.

catered breakfasts) and assist in planning events or office activities, Generate and execute creative ideas to encourage local employees to come and work from the physical office rather than from home, Regularly solicit feedback from the team to understand what would make their in-office experience more productive and enjoyable, Maintain office security protocols and emergency preparedness plans, Proactively manage complex calendars, prioritizing urgent meetings and resolving scheduling conflicts, Handle end-to-end travel arrangements including flights, hotels, and ground transportation, Monitor email inbox for the VP of Client Services prioritizing urgent items and ensuring timely responses, Assist the Chief of Staff with event support, expense reports, real estate management and, and provide additional support for the CEO when needed, Process monthly expense reports and track budgets for the leadership team.