RightShip
OfficeManager
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Manager at RightShip. Skills: Office Management, Facilities Management, Administrative Support. Ensure smooth day-to-day running of the office. Maintain office facilities”
What They're Looking For.
Must Have
Proven experience in office management, Proven experience in administration, Proven experience in workplace operation, Knowledge of Facilities Management, Knowledge of methods and best practices, Organisational and time management skills, High attention to detail and accuracy, Communication and interpersonal skills, Ability to manage multiple priorities, Familiarity with legislation in supplier management, Familiarity with legislation in Health and Safety, Familiarity with legislation in government office legislation, Right to live and work in Vietnam
Nice to Have
Familiarity with compliance preferred, Familiarity with health & safety preferred, Familiarity with workplace standards preferred
What You'll Do.
Ensure smooth day-to-day running of the office
Maintain office facilities
Ensure compliance with local safety requirements
Ensure compliance with local regulatory requirements
Coordinate vendors and service providers
Monitor office supplies
Monitor office equipment
Monitor maintenance schedules
Manage office-related budgets
Manage office-related expenses
Maintain a safe working environment
Maintain an organised working environment
Maintain a professional working environment
Act as primary point of contact for building
Act as primary point of contact for service
Provide administrative support to Hanoi office
Provide administrative support to leadership
Coordinate office activities
Coordinate internal communications
Maintain accurate records
Maintain documentation
Support onboarding processes
Support offboarding processes
Ensure administrative processes are followed
Support internal compliance
Support audit requirements
Support a positive workplace environment
Support an inclusive workplace environment
Support a respectful workplace environment
Coordinate employee engagement activities
Coordinate office events
Assist with onboarding
Act as a reliable point of contact for
Act as an approachable point of contact for
Promote adherence to company values
Promote adherence to company policies
Promote adherence to workplace standards
Provide administrative coordination support for local activities
Provide administrative coordination support for regional activities
Assist with logistics for leadership visits
Assist with logistics for meetings
Assist with logistics for events
Support cross-functional coordination with global teams
Assist with ad hoc projects
Assist with operational tasks
How You'll Work.
Team & Collaboration
Cross-functional coordination; Coordination with global teams
Communication Scope
Interpersonal skills
Full Job Description
The Company RightShip is the world’s biggest third party maritime due diligence organization, providing expertise in global safety, sustainability and social responsibility best practices. We bring together years of industry expertise with the output from analytics and large data sets to provide our safety and environmental scoring systems, recommendations and consultancy services. Using leading data and technology, we aim to set new benchmarks in environmental protection. We support global initiatives and action influencing practical and impactful change, enabling “win-win” for business and the environment. To find out more visit RightShip.com. What we offer We offer a place where you know you are contributing to an organization who are constantly working to ensure ships are safe as possible so that crew and cargo are protected. We are passionate about maritime efficiency, safety and sustainability practices. We offer generous rewards. Our base salary is competitive, we support employee wellbeing and provide our employees with a Healthy Living Allowance and our annual incentive scheme is awesome. We have some great talent who are happy to share their experience and skills to help you on your way and we are committed to professional development to make sure your career keeps growing while you’re working with us. What makes RightShip a great place to work at: RightShip is an equal opportunity employer, and we champion diversity. Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities, and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. Don’t meet every single requirement of this role? Still apply! Research tells us that that women and underrepresented groups are less likely to apply unless they meet every single requirement. At RightShip we believe that the right hire is someone who makes an additi
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