Medra
Operations
OfficeManager
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Manager at Medra. Skills: Office Operations, Workplace Experience, Vendor Management, Facilities Coordination. Own daily office operations. Partner with designer to set up space”
What You'll Achieve.
keeping the office running smoothly; supporting employees onsite; coordinating vendors and facilities; managing meals and snacks; helping bring a new space to life; shaping the employee experience; helping our office scale thoughtfully; create an environment where the team can do their best work
Industry & Context.
solve problems quickly; Handy, practical, and scrappy approach to problem-solving
What They're Looking For.
Must Have
Experience in an Office Manager or similar workplace/office operations role, organizational skills, excellent attention to detail, Proven ability to manage multiple priorities, keep things moving in a high-velocity environment, Highly autonomous, able to identify what needs to happen and make it happen, project management instincts, follow-through, Comfortable being hands-on with day-to-day office needs, Clear communicator, interpersonal skills, Positive, service-oriented mindset, willingness to jump in wherever needed, Handy, practical, and scrappy approach to problem-solving
Nice to Have
Experience with facilities coordination, Experience planning office events or team gatherings, Experience supporting an office build-out, move, or new space setup in partnership with external vendors or design teams, Familiarity with tools such as Slack, Google Workspace, badge access systems, and Ring
What You'll Do.
Own daily office operations
Partner with designer to set up space
Manage facilities-related needs
Serve as main point of contact for building issues
Manage vendor relationships
Coordinate employee onboarding logistics
Support basic IT and workplace technology coordination
Administer office systems and tools
Oversee meal ordering
and package receiving
Open doors for visitors
welcoming office environment
Anticipate operational gaps
solve problems quickly
How You'll Work.
Team & Collaboration
Partner with a designer; troubleshooting with external partners
Communication Scope
Clear communicator; interpersonal skills
Process & Methodology
project management instincts, follow-through
Full Job Description
Location: San Francisco, CA Workplace: Onsite, 5 days per week What We’re Building: At Medra, our mission is to use AI, robotics, and biology to accelerate life science research, with the ultimate goal of eradicating disease. We have been quietly building the foundational layers of our Physical AI Scientist platform: 🤖 Physical AI that can operate scientific instruments with human-level dexterity. 🧪 Scientific AI that can analyze results, reason about next steps, and close the loop autonomously. This is an incredibly ambitious mission, but we believe that a team of ambitious people with high ownership can accomplish incredible things. The Team: • We're a team of passionate, mission-driven engineers and scientists from companies like Tesla, Amazon, SpaceX, and Neuralink. We're collaborative and love moving fast, both with our product and on team trips skiing or go-karting! • As a team, we love nerding out about engineering and robotics — plus other topics like race cars or cooking. We like learning new things and then sharing our new knowledge with each other. • Our team is opinionated and straightforward. We don't mind intense discussions about design tradeoffs. If we have arguments or miscommunication, we resolve conflicts quickly and empathetically. The Role: We’re looking for a highly organized, scrappy, and people-focused Office Manager to own the day-to-day operations of our San Francisco office. This person will be the backbone of the workplace experience: keeping the office running smoothly, supporting employees onsite, coordinating vendors and facilities, managing meals and snacks, and helping bring a new space to life as the company grows. This person will play a critical role in shaping the employee experience and helping our office scale thoughtfully as we grow. We’re looking for someone who can bring order, energy, and ownership to the workplace and create an environment where the team can do their best work. In This Role, You Will: - Own daily office
Applying for this Office Manager role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Ashby
- Ashby is a fast modern ATS — most applications take under 3 minutes.
- The resume parser is strong; verify parsed experience dates and job titles.
- Custom screening questions are often scored algorithmically — answer completely.
- Location field affects geo-based screening; use your actual metro area.
ANONYMOUS · UNFILTERED
What do employees actually say about Medra?
Real rants from real employees. Read before you apply.