Keyfactor, Inc.
Computer and Network Security
OfficeManager
Neural analysis suggests this role is
optimal for Mid Level candidates.
“Office Manager at Keyfactor, Inc.. Manage day-to-day office operations. Manage office suppliers and procurement processes”
Industry & Context.
Travel between the Barcelona and Madrid offices as required
What They're Looking For.
Must Have
Prior experience in an administrative or office support role required, Proficiency in both Spanish and English (written and spoken), Ability to self-manage, prioritize tasks, and work independently, organizational skills and attention to detail, Professional, dependable, and service-oriented mindset, Passion for company culture, employee engagement, and creating positive workplace experiences, Comfortable managing both routine operational responsibilities and dynamic event coordination, Excellent communication and interpersonal skills, Familiarity with Microsoft Office tools (email, calendars, expense tools, etc. )
What You'll Do.
Manage day-to-day office operations
Manage office suppliers and procurement processes
and restaurant reservations
and welcoming office environment
Serve as the on-site point of contact
Own the planning and execution of team buildings
Travel between the Barcelona and Madrid offices
Provide administrative support to the HR team
Coordinate occupational health and safety (OHS) activities
How You'll Work.
Communication Scope
Excellent communication and interpersonal skills
Full Job Description
About Keyfactor Our mission is to build a connected society, rooted in trust, with identity-first security for every machine and human. Keyfactor helps organizations move fast to establish digital trust at scale — and then maintain it. With decades of cybersecurity experience, Keyfactor is trusted by more than 1,500 companies across the globe. We are proud to continually earn recognition as a Best Place to Work, and we achieve that through our amazing people who cultivate our culture as we grow. We hope you will trust your future with Keyfactor! Title: Office Manager (title on contract is Administrative Assistant) Location: Spain; Barcelona (on-site) Experience: Mid Level Job Function: Administration Employment Type: Full-time Industry: Computer and Network Security About the position We are seeking an organized, proactive, and culture-driven Office Manager to support the daily operations and employee experience across our Barcelona and Madrid offices. This role is ideal for someone who is passionate about creating a welcoming, engaging, and well-run workplace environment where employees feel connected and supported. In addition to managing office operations, this person will play a key role in planning and coordinating culture-building initiatives, employee events, and team experiences that foster collaboration and strengthen company culture. The ideal candidate is highly organized, self-directed, service-oriented, and energized by bringing people together. Job Responsibilities Manage day-to-day office operations for the Barcelona and Madrid offices. Manage office suppliers and procurement processes, ensuring timely ordering, replenishment, and coordination of deliveries as needed. Coordinate catering, meal arrangements, and restaurant reservations for meetings and events, ensuring timely organization and alignment with team needs. Maintain a clean, organized, and welcoming office environment, ensuring spaces are always ready for employees and visitors. Serve as th
Applying for this Office Manager role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Greenhouse
- Create a Greenhouse profile before applying — it saves time across multiple applications.
- Upload your resume as a PDF; the parser handles it better than Word.
- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
ANONYMOUS · UNFILTERED
What do employees actually say about Keyfactor, Inc.?
Real rants from real employees. Read before you apply.