Harmattan AI
Technology
OfficeManager
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Manager at Harmattan AI. Skills: Workplace Management, Process Management, Event Planning. Oversee daily administrative operations. Manage office supplies”
Industry & Context.
Work flexible schedules
What They're Looking For.
Must Have
Complex Project Management, Adaptability & Mobility, Excellent written and verbal communication skills in both French and English
Nice to Have
Degree in Business Administration, Degree in Hospitality Management, Degree in Office Management, Degree in a related field
What You'll Do.
Oversee daily administrative operations
Manage office supplies
Handle office correspondence
Manage incoming and outgoing packages
Manage postal services
Manage courier logistics
Ensure office environment is well-maintained
Oversee building maintenance
Supervise cleaning services
Supervise catering services
Supervise reception services
Supervise non-technical services
Ensure high-quality food offerings
Ensure high-quality snack offerings
Monitor supply levels
Anticipate workspace needs
Ensure seamless office experience
Ensure welcoming office experience
Develop efficient processes
Maintain efficient processes
Streamline office operations
Oversee workplace systems
Oversee workplace equipment
Coordinate timely upgrades
Arrange domestic travel
Arrange international travel
Arrange transportation
Arrange hotel bookings
Distribute documents requiring signature
Track documents requiring signature
Support internal event coordination
Support external event coordination
Deliver operational support to C-level executives
Deliver operational support to key stakeholders
Greet employees from other offices
Assist employees from other offices
How You'll Work.
Team & Collaboration
Supporting various departments; Cross-functional coordination
Communication Scope
Written communication; Verbal communication
Process & Methodology
Complex Project Management
Full Job Description
ABOUT US Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces. Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected. ABOUT THE ROLE As an Office Manager at Harmattan AI, you will play a pivotal role in ensuring the smooth operation of our administrative and office procedures. You will be part of a dynamic Operations team, supporting various departments to maintain efficiency and productivity in a fast-paced environment. RESPONSIBILITIES Workplace Management - Administrative Oversight: Oversee daily administrative operations, including managing office supplies and handling office correspondence. - Logistics and Mail Handling: Manage incoming and outgoing packages, postal services, and courier logistics. - Facilities Management: Ensure the office environment is constantly well-maintained and conducive to productivity. Oversee renovations, repairs, and building maintenance. - Soft Services Management: Supervise cleaning, catering, reception, and other non-technical services. Ensure high-quality food and snack offerings and monitor supply levels. - Workspace Planning & Optimisation: Proactively anticipate workspace needs and design seating and layout plans aligned with team growth. Ensure a seamless and welcoming office experience for new joiners from day one. - Process & Systems Management: Develop and maintain efficient processes to streamline office operations. Oversee workplace systems and equipment to ensure reliability, and coordinate timely upgrades when necessary. Internal Events & Operations - Travel & Accommodation:
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