OfficeManager

Overview We're looking for a hands-on, reliable, and welcoming Office Manager to own the day-to-day operational running of our Munich offices. You'll be the person who keeps our workspace clean, well-stocked, and running smoothly so the rest of the team can focus on what they do best. You'll take full ownership of recurring operational tasks, coordinate daily processes, and act as the go-to point of contact for internal stakeholders and external partners alike. You're motivated, detail-oriented, and take real pride in a well-run space. Responsibilities and Duties: Office Operations & Front-of-House Professionally welcome and host guests, partners, and candidates, ensuring a warm and professional first impression. Serve as the first point of contact for building management and daily service providers such as cleaning. Manage all incoming and outgoing mail and deliveries, including courier coordination and tracking. Organise and order office materials, kitchen snacks, and beverages, keeping supplies stocked proactively before items run out. Set up seating for new hires and plan team seating arrangements in coordination with local POCs. Facility Setup & Maintenance Manage desk allocation, building access, and meeting room coordination on a day-to-day basis. Oversee small maintenance and repair needs, escalating to the appropriate vendor or building management where required. Manage the physical security system — key fobs, alarms, and CCTV — and ensure all protocols are followed by staff and visitors. Support with office layout planning, desk moves, and long-term capacity planning as the company grows. Vendor Management & Budget Own and maintain relationships with landlords, facility management providers, and logistics partners. Conduct regular performance reviews and quality checks for key vendors including cleaning, HVAC, security, and janitorial services. Own the office and facilities operating budget — tracking expenses, identifying cost-saving opportunities, and fo