iCapital
Financial Services
OfficeManager-Associate
Neural analysis suggests this role is
optimal for Associate candidates.
“Office Manager - Associate at iCapital. Skills: Office operations, Vendor management, Employee engagement. Oversee daily office operations. Manage procurement processes”
What You'll Achieve.
Ensure efficiency; Ensure productivity; Ensure a well-functioning workspace; Optimize workflows; Support operational excellence; Ensure a seamless workplace environment; Ensure alignment with financial guidelines
Industry & Context.
Process improvements
Lift up to 40 lbs
What They're Looking For.
Must Have
Able to work in person, Monday–Friday, 8:00 AM – 5:00 PM, Time management and prioritization skills, Able to maintain composure under pressure, Able to communicate across all levels of the organization, Able to work in an office, Lift up to 40 lbs
Nice to Have
Friendly, approachable, and professional demeanor, Exert passion and enthusiasm for your work, Implement process improvements, Organized, detail-oriented, See the big picture, Intelligent, quick learner, High level of integrity, Self-confident, Engage as a team player, Present a professional appearance daily
What You'll Do.
Oversee daily office operations
Manage procurement processes
Coordinate vendor management
Develop and implement office procedures
Manage facilities operations
Track and replenish office inventory
Organize employee engagement initiatives
Support meetings and events
Provide administrative and operational support
Oversee onboarding support for new hires
Maintain employee records
Manage office budgets
Ensure compliance with health
and security protocols
Communicate office updates and initiatives
Stay informed of regulatory changes
Stay informed of office management best practices
How You'll Work.
Team & Collaboration
Cross-functional teams; Building management; Executive Assistants; Regional Facilities Manager; Risk Management
Communication Scope
Written communication; Verbal communication; Cross-team relationships
Full Job Description
About the Role iCapital is seeking an Office Manager to join the Facilities team. This team is pivotal in crafting an inviting and enriching environment for iCapital's workforce. The ideal candidate is service-oriented with a focus on hospitality, excels in dynamic settings, and possesses exceptional written and verbal communication abilities. This position will contribute to the vitality of the office by coordinating the day-to-day operations and bolstering employee engagement initiatives. Reporting directly to the Regional Facilities Manager, this role is key in ensuring a seamless workplace experience Responsibilities Oversee daily office operations, ensuring efficiency, productivity, and a well-functioning workspace. Manage procurement processes, including planning orders around holidays, creating and tracking purchase orders and virtual cards, and streamlining workflows. Coordinate vendor management, including onboarding new vendors, maintaining records, negotiating contracts, and partnering with service providers to meet office needs. Develop and implement office procedures to optimize workflows and support operational excellence. Manage facilities operations, including maintenance, repairs, and collaboration with building management to ensure a seamless workplace environment. Track and replenish office inventory, including supplies, groceries, snacks, and new hire swag. Organize employee engagement initiatives, including office events, catered meetings, and culture-building activities. Support meetings and events by scheduling, coordinating logistics, and partnering with Executive Assistants and cross-functional teams. Provide administrative and operational support to leadership, the Regional Manager, and broader team, including special projects. Oversee onboarding support for new hires, including workstation setup and coordination with IT. Maintain employee records, office directories, and confidential information with a high level of discretion and data pri
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