Prosek Partners
Financial Services
Office&ExecutiveCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office & Executive Coordinator at Prosek Partners. Skills: Office management, Executive support, Employee experience, Event coordination. Act as first point of contact. Manage reception operations”
Industry & Context.
Problem-solving abilities
Four days in-office, Occasional flexibility required
What They're Looking For.
Must Have
Office management experience, Executive assistant experience, Office coordinator experience, Hospitality experience, Administrative support experience, Microsoft Office proficiency, Workplace collaboration tools proficiency
Nice to Have
Four days in office minimum
What You'll Do.
Act as first point of contact
Manage reception operations
Manage mail and courier services
Coordinate meeting rooms and catering
Oversee office supplies and pantry stock
Liaise with building management and vendors
Support office-wide administrative activities
Coordinate onboarding logistics
Coordinate technology requests
Monitor meeting room technology
Assist with technology upgrades
Manage complex diary and scheduling
Arrange travel and process expenses
Coordinate internal and external meetings
Support planning and execution of office events
Assist with client events
Coordinate event logistics
Enhance employee experience
Provide HR coordination support
Provide recruitment coordination support
How You'll Work.
Team & Collaboration
Internal stakeholders; External stakeholders; US IT team; Office leadership; Colleagues across business; Cross-functional teams
Full Job Description
Who is Prosek? We are entrepreneurial. Prosek is a founder-led, integrated marketing and communications firm with an entrepreneurial mindset. With a 50-person London team, US headquarters and nine offices globally, we combine international reach with an entrepreneurial mindset and are always looking for what comes next. We are specialised. Prosek provides deep expertise across financial and professional services. We are people-centric. Our teams work together in a collaborative environment built on mutual respect, professional development and strong working relationships. We are award-winning. Join a team that was recently named PRovoke Media’s 2026 Global Agency of the Year. Overview: The Office & Executive Coordinator will play a central role in ensuring the smooth day-to-day operation of Prosek's London office while providing executive support to senior leadership. This role combines office management, executive support, employee experience and event coordination responsibilities. The successful candidate will be highly organised, proactive and service-oriented, with a positive, energetic approach and a genuine passion for creating exceptional workplace experiences. As a key member of our London office, this individual will help foster a collaborative, entrepreneurial and high-performing culture, ensuring employees, clients and visitors alike have a positive experience. What you'll be doing: Office Management & Administration: Act as the first point of contact for visitors, clients and guests, ensuring a professional and welcoming office environment. Manage reception operations, incoming and outgoing mail, courier services and office deliveries. Coordinate meeting rooms, catering, refreshments and meeting logistics for internal and client meetings. Oversee office supplies, pantry stock and general office upkeep to ensure the office operates smoothly and efficiently. Liaise with building management, maintenance providers and external vendors to coordinate faciliti
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