ALPADIA Language Schools SA
Education
OfficeCoordinator-OfficeManager
Neural analysis suggests this role is
optimal for entry candidates.
“Office Coordinator - Office Manager at ALPADIA Language Schools SA. Skills: Office operations, Vendor management, Employee experience. Serve as main on-site contact. Ensure smooth daily operations”
Industry & Context.
What They're Looking For.
Must Have
1-2 years office administration experience, Proficiency in MS Office Suite, Fluency in Spanish, Fluency in English
Nice to Have
Other languages are a plus
What You'll Do.
Serve as main on-site contact
Ensure smooth daily operations
Ensure welcoming environment for visitors
Keep workspace running efficiently
Manage flow of the office
Coordinate meetings and events
Handle supplies and logistics
Ensure office is tidy
Prepare office for client visits
Prepare office for leadership visits
Welcome visitors professionally
Oversee general maintenance
Resolve day-to-day issues
Coordinate with third-party vendors
Coordinate with service providers
Manage contracts with external services
Manage relationships with external services
Ensure continuity of external services
Ensure quality of external services
Monitor office materials
Restock office materials
Handle breakfast deliveries
Handle fruit deliveries
Conduct periodic office shopping
Consider employee preferences for supplies
Ensure shared spaces meet cleanliness standards
Promote employee responsibility for cleanliness
Act as contact for alarm matters
Act as contact for security matters
Manage key distribution for new joiners
Manage reception of office mail
Manage dispatch of office mail
Manage reception of packages
Manage dispatch of packages
Manage reception of courier service
Manage dispatch of courier service
Organize office events
Plan team celebrations
Organize team celebrations
Organize team gatherings
Assist with onboarding tasks
Assist with offboarding tasks
Coordinate office-related setup for onboarding
Support booking taxis for visitors
Support booking accommodation for visitors
Support booking taxis for staff
Support booking accommodation for staff
Maintain administrative documentation
Maintain regulatory documentation
Maintain office-related documents
Store office-related documents securely
Prepare general office communications
Prepare office newsletters
Identify workspace enhancements
Implement workspace enhancements
Identify employee experience enhancements
Implement employee experience enhancements
Support HR for administrative tasks
Support Finance for administrative tasks
Process employees’ expenses
Full Job Description
[Kaplan Language Group (KLG)](https://www.linkedin.com/company/kaplan-languages-group/) is made up of three businesses: Kaplan International Languages, Alpadia Language Schools and ESL Education. All are recognized leaders in the educational travel sector, committed to offering high-quality, immersive language learning to students from over 100 countries. KLG is part of Kaplan Inc., which was founded in 1938 by Stanley Kaplan, a teacher and pioneer, who provided tutoring services to help students from poorer backgrounds get to university. Today, Kaplan delivers a range of programs and services, helping students from many walks of life and countries to achieve their career goals through education. The parent company of Kaplan is Graham Holdings. In 2019, our English language business joined forces with ESL Education, a well-established language travel agency, and Alpadia Language Schools, a group of schools offering French and German language programs to adults and junior learners, and summer English programs for teenagers. With our combined expertise and experience in the sector, it is our mission to provide the very best experience to the customers who choose to travel and learn with us. n this dynamic role, you will be the heartbeat of our head office , ensuring smooth daily operations, a great employee experience, and a welcoming environment for all. You’ll manage the flow of the office : greeting visitors, coordinating meetings and events, supporting onboarding, handling supplies and logistics, and keeping the workspace running efficiently. As the go-to person for staff and guests, you’ll play a key part in shaping a positive, organized, and engaging office culture every day. As our Office Coordinator your main responsibilities will be focus on: * Office Presence & Daily Operations – Serve as the main on-site contact for all office matters, ensuring smooth daily operations and a welcoming environment for all visitors. * Office Readiness & Guest Experience – Ensu
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