ALPADIA Language Schools SA
educational travel
OfficeCoordinatorOfficeManager
“Office Coordinator - Office Manager at ALPADIA Language Schools SA. Skills: Office Administration, Coordination, Vendor Management. Serve as main on-site contact for office matters. Ensure smooth daily operations and welcoming environment”
What You'll Achieve.
Ensuring smooth daily operations; Ensuring a great employee experience; Ensuring a welcoming environment for all; Shaping a positive, organized, and engaging office culture
Industry & Context.
problem-solving skills
What They're Looking For.
Must Have
1 – 2 years of experience in office administration or coordination, Positive, professional, and adaptable attitude with problem-solving skills, Excellent communication and interpersonal skills, organizational and multitasking abilities, Proactive and able to handle a variety of situations independently, Proficiency in MS Office Suite, Well-presented and able to engage with colleagues at all levels, Customer-focused with a passion for creating a positive office experience, Fluency in Spanish and English
Nice to Have
other languages are a plus
What You'll Do.
Serve as main on-site contact for office matters
Ensure smooth daily operations and welcoming environment
Ensure office is tidy and prepared for visits
Oversee general maintenance and order
Resolve day-to-day issues
Manage contracts and relationships with external services
Monitor and restock office materials
Handle regular breakfast and fruit deliveries
Ensure shared spaces meet cleanliness standards
Act as contact for alarm or security matters
Manage key distribution
Manage reception and dispatch of office mail
Plan and organize office events
Assist with onboarding/offboarding tasks
Support booking taxis or accommodation
Maintain administrative and regulatory documentation
Prepare general office communications
Identify and implement workspace enhancements
Support HR and Finance for administrative tasks
Process employees’ expenses
How You'll Work.
Team & Collaboration
Coordinate with third-party vendors or service providers; Engage with colleagues at all levels; Support the HR and Finance Department
Communication Scope
Excellent communication and interpersonal skills
Applying for this Office Coordinator - Office Manager role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on SmartRecruiters
- SmartRecruiters often includes a video screening step — check camera and mic permissions.
- Link your GitHub or portfolio directly in the profile section for technical roles.
- Applications may be reviewed by AI scoring before reaching a recruiter — use keywords from the job description.
ANONYMOUS · UNFILTERED
What do employees actually say about ALPADIA Language Schools SA?
Real rants from real employees. Read before you apply.