Swarm Aero
Aerospace
OfficeCoordinator
“Office Coordinator at Swarm Aero. Skills: Office coordination, Front office operations. Greet visitors. Welcome visitors”
Industry & Context.
What They're Looking For.
Must Have
3+ years receptionist experience, 3+ years administrative assistant experience, 3+ years front office experience, Excellent verbal communication skills, Excellent written communication skills, Professional demeanor, Customer service orientation, Proficiency with Microsoft Office Suite, Proficiency with Google Workspace, Organizational skills, Manage multiple priorities simultaneously, Discretion, Sound judgment
Nice to Have
Experience supporting security-conscious environment, Familiarity with visitor management systems, Background in defense company, Background in aerospace company, Background in technology company, Experience coordinating interview logistics, Experience supporting recruiting function
What You'll Do.
Manage visitor sign-in
Maintain reception area appearance
Maintain reception area organization
Maintain common spaces appearance
Maintain common spaces organization
Schedule conference room bookings
Coordinate meeting logistics
Support office supply ordering
Manage office supply inventory
Assist with candidate interviews
Coordinate with recruiting team
Provide administrative support
Enforce visitor policies
Enforce access policies
Serve as point of contact
Escalate facility issues
How You'll Work.
Team & Collaboration
Coordinating with recruiting team
Communication Scope
Verbal communication; Written communication
Applying for this Office Coordinator role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Ashby
- Ashby is a fast modern ATS — most applications take under 3 minutes.
- The resume parser is strong; verify parsed experience dates and job titles.
- Custom screening questions are often scored algorithmically — answer completely.
- Location field affects geo-based screening; use your actual metro area.
ANONYMOUS · UNFILTERED
What do employees actually say about Swarm Aero?
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