Northwood
Operations
OfficeCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Coordinator at Northwood. Skills: Office coordination, Guest management, Office operations. Own front door operations. Manage guest greeting”
Industry & Context.
Identify and resolve office issues
U.S. citizen, Permanent resident, Protected individual status, Eligible for authorizations
What They're Looking For.
Must Have
Bachelor's degree or equivalent practical experience, Exceptional organizational skills, Attention to detail, Ability to manage multiple priorities, Proactive, resourceful, and highly responsive, Sense of ownership, Maintain discretion and professionalism, Handle confidential or sensitive information
Nice to Have
Prior experience in office coordination, Workplace operations experience, Front desk operations experience, Hospitality experience, Recruiting coordination experience, Similar in-person support role experience, Experience supporting fast-paced startup, Experience supporting high-growth startup, Experience supporting aerospace environment, Experience supporting hardware environment, Experience supporting manufacturing environment, Experience supporting technical environment, Customer service mindset, Hospitality mindset, Experience creating polished experience, Experience creating welcoming experience, Familiarity with visitor management, Familiarity with office access systems, Familiarity with mail and package coordination, Familiarity with vendor coordination, Familiarity with workplace tools
What You'll Do.
Own front door operations
Manage guest greeting
Coordinate guest check-in
Manage visitor badges
Ensure meeting room readiness
Manage office access logistics
Support day-to-day office operations
Ensure spaces are organized
Ensure spaces are stocked
Ensure spaces are functional
Manage office coordination tasks
Manage conference room readiness
Manage mail and packages
Manage vendor coordination
Maintain general workspace upkeep
Partner with Facilities
Partner with People Operations
Partner with Recruiting
Support onsite interviews
Support employee events
Support visitor logistics
Identify office issues
Resolve office issues
Escalate facilities needs
Support employee experience
Maintain polished office environment
Maintain welcoming office environment
Maintain efficient office environment
Identify opportunities to improve office coordination
Identify opportunities to improve guest experience
Identify opportunities to improve workplace efficiency
Provide administrative support
Manage company leader calendars
Provide day-to-day support
Maintain confidentiality
Maintain professionalism
How You'll Work.
Team & Collaboration
Partner with Facilities; Partner with People Operations; Partner with Recruiting; Collaborate with internal teams
Full Job Description
Northwood is on a mission to transform connectivity between Earth and space. Satellites are only as powerful as the ground systems that connect to them - without that critical infrastructure, they can’t be steered or send their data back to Earth. Northwood’s global ground network ensures that missions ranging from national security, to global connectivity, to disaster response can unlock their full potential and operate every day without fail. We take a vertically integrated approach to building an end-to-end ground system, delivering technology that is scalable and reliable for both government and commercial customers. Backed by over $100M from investors like Andreessen Horowitz, Washington Harbour Partners, Alpine Space Ventures, Founders Fund, and others, Northwood has proven its ability to move fast – we’ve stood up a fully operational site in Australia in just 3 months, where similar efforts typically take years. Northwood is rapidly scaling its global footprint, with 30+ sites planned across 2026 and 2027. We’re building and deploying infrastructure at a pace the industry hasn’t seen before. If you thrive on building quickly, solving hard problems, and seeing your work deployed globally on critical missions, we want you at Northwood. OFFICE COORDINATOR: As an Office Coordinator at Northwood, you will help create a welcoming, organized, and highly functional workplace experience as our Torrance footprint continues to expand. You will own front door and guest management, support day-to-day office operations, and coordinate the details that keep our spaces running smoothly for employees, candidates, vendors, and visitors. In this role, you will partner closely with Facilities, People Operations, Recruiting, and internal teams to ensure the office is polished, prepared, and responsive to the needs of a fast-growing company. Your work will directly support Northwood’s ability to scale by strengthening the employee and visitor experience while enabling the Faciliti
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