Javelin Global Commodities
Oil & Energy
OfficeCoordinator
“Office Coordinator at Javelin Global Commodities. Skills: office coordination, operational support, front-of-house responsibilities, office services and suppliers coordination, travel coordination, administrative activities. Ensuring the smooth and efficient day-to-day running of the office. Supporting colleagues”
What You'll Achieve.
Ensuring the smooth and efficient day-to-day running of the office; Maintaining a well-organised, professional environment; Ensuring prompt and accurate settlement of office-related bills and utilities
Industry & Context.
ability to take initiative and solve problems effectively
Acting as fire marshal and first aider for the office (training will be provided)
What They're Looking For.
Must Have
2-3 years’ experience in a similar office coordination, administration or workplace support role, Excellent communication skills, both written and verbal in English and Polish, Excellent organisational skills, with the ability to prioritise tasks and work autonomously, Good IT skills, including experience of working with room booking and MS Office systems, A proactive approach with the ability to take initiative and solve problems effectively, Flexible and adaptable with a positive attitude
What You'll Do.
Ensuring the smooth and efficient day-to-day running of the office
Supporting colleagues
Maintaining a well-organised
professional environment
Office coordination and operational support
Front-of-house responsibilities
Coordinating office services and suppliers
Supporting travel coordination and administrative activities
Acting as the point of contact for Javelin staff
clients and other visitors
Providing facilities support by logging and tracking any office issues with building management
Ensuring that the office is stocked with all pantry supplies and consumables
monitoring this regularly and proactively
Overseeing and coordinating all office-related bills and utilities
ensuring prompt and accurate settlement
Managing incoming mail and packages
ensuring they are sorted and distributed appropriately
Coordinating daily international and domestic courier bookings
Organising and arranging access for all contractors and third parties who provide services for the office
Conducting regular testing of all meeting room and conference equipment
Acting as fire marshal and first aider for the office
Supporting ongoing health & safety training needs
Supporting new starter inductions
including familiarising them with the office layout
emergency routes and muster points
Assisting in setting up new accounts for any new suppliers brought on board
Supporting colleagues with travel and conference needs
including booking flights
transfers and accommodation
Supporting meetings with refreshments and organising occasional working lunches
Supporting incoming phone calls as appropriate
How You'll Work.
Team & Collaboration
Regular collaboration and touch points with our London based office manager and facilities manager; Working closely with building management, security, the London Office and Facilities manager; Collaboration with the London administrative team; Working closely with the London team to support colleagues with travel and conference needs; Liaising with the London administration team on meetings, events and other ad-hoc duties; Collaboration across all seniority levels, teams and locations
Communication Scope
Excellent communication skills, both written and verbal in English and Polish; warm, confident and personable approach; ability to engage effectively with clients and colleagues at all levels
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