Customized Energy Solutions
energy
OfficeAssistant
Neural analysis suggests this role is
optimal for mid candidates.
“Office Assistant at Customized Energy Solutions. Skills: Admin / Office Management, coordination, vendor management, MS Office, MS Excel. Support day-to-day office operations by ensuring a clean, organized, and well-maintained workspace, including supervision of housekeeping staff and service quality. Coordinate with facility management for maintenance, repairs, and infrastructure-related issues across office and lab facilities.”
What You'll Achieve.
ensuring a clean, organized, and well-maintained workspace; ensuring availability and proper tracking of assets; contributing to cost optimization and process improvements through better practices and adoption of tools and technologies; ensuring consistent and reliable office operations
Industry & Context.
Identify opportunities for cost optimization and process improvements; Support adoption of tools and systems to enhance efficiency
This role requires occasional travel within and outside Pune.
What They're Looking For.
Must Have
3–6 years of experience in Admin / Office Management, written and verbal communication skills in English, Good working knowledge of MS Office, MS Excel, Travel Booking Portals etc, coordination and vendor management skills, including negotiation
Nice to Have
BBA. Com preferred
What You'll Do.
Support day-to-day office operations by ensuring a clean
and well-maintained workspace
including supervision of housekeeping staff and service quality
Coordinate with facility management for maintenance
and infrastructure-related issues across office and lab facilities.
Monitor and track facility-related activities such as CCTV
Manage front desk operations including visitors
Coordinate with internal teams (Associate Care
IT) for administrative support
Manage inventory of office supplies
ensuring availability and proper tracking of assets
Maintain and update trackers for inventory
and service schedules
Coordinate procurement
and delivery of office assets (laptops
and event kits) to associates
Coordinate with vendors for supplies
Handle vendor documentation
and external coordination (LIC
Assist in onboarding activities including workstation setup
Support associates with queries related to travel
and office facilities
Manage employee insurance processes (addition/deletion) and coordinate with agents/TPA
Manage accommodation & travel for new joiners
associates and guest.
Assist in the arrangement and logistics of meetings
and engagement activities
including coordination of materials
Maintain records of vendor bills
and support basic banking activities like submission of documents.
Maintain operational trackers (expenses
Identify opportunities for cost optimization and process improvements
Support adoption of tools and systems to enhance efficiency
How You'll Work.
Team & Collaboration
Coordinate with internal teams (Associate Care, Finance, IT) for administrative support
Communication Scope
written and verbal communication skills in English
Full Job Description
Customized Energy Solutions (CES), a privately-held company, is a leading service provider of market intelligence and operational support services to companies participating in the retail and wholesale electric and natural gas markets. Utilizing deep know-how developed since the inception of the deregulated energy markets, CES advances the growth of energy retailers by providing an end-to-end comprehensive offering of hosted solutions, expertise, and unparalleled service via our hosted platforms and services. Join a rapidly growing company in an exciting and dynamic work environment. As one of the top 100 fastest growing companies in the Philadelphia region, Customized Energy Solutions offers an opportunity for significant professional growth. Customized Energy Solutions Ltd. has been recognized regionally and nationally for its impressive and sustained growth, including INC. 500 | 5000 and The Philadelphia Business Journal as a Top 100 Companies in Philadelphia, Hall of Fame for five or more consecutive years. It was ranked as one of the “Best Places to Work” by the Philadelphia Business Journal. Our team of associates at CES is highly motivated, innovative, and passionate about providing excellent Services to our clients. We look for individuals interested in growing with our company, and working in an exciting, open and collegial work environment. Our main office is in Philadelphia, with satellite offices in various U.S. states, Canada, Japan, India, and Vietnam. We are seeking an Office Assistant to join our team in Pune, India, supporting the day-to-day administrative and office operations of Customized Energy Solutions India Pvt. Ltd. This is an onsite role requiring 5 days a week working from the office. The ideal candidate brings strong execution and coordination skills, with the ability to manage multiple administrative responsibilities efficiently. The role will involve maintaining operational trackers, monitoring expenses, and contributing to cost optimiz
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