Company
Manufacturing
OfficeAndFinanceManager
Neural analysis suggests this role is
optimal for mid candidates.
“Office And Finance Manager. Skills: Office management, Accounting, Financial operations. Manage accounting functions. Manage finance functions”
Industry & Context.
Analytical skills; Problem-solving skills
What They're Looking For.
Must Have
Bachelor's degree, 6+ years experience, Manage accounts payable, Manage accounts receivable, Manage reconciliations, Manage financial recordkeeping, Support budgeting, Support reporting processes
Nice to Have
Spanish language proficiency, Manufacturing environment experience, Familiarity with U.S. labor laws, Familiarity with administrative practices, ERP systems experience
What You'll Do.
Manage accounting functions
Manage finance functions
Manage accounts payable
Manage accounts receivable
Manage expense tracking
Manage reconciliations
Manage supplier invoices
Manage banking relationships
Manage payment processing
Manage treasury management
Manage month-end activities
Oversee payroll administration
Oversee employee records
Oversee visa processes
Oversee work permit processes
Oversee green card processes
Manage employee requests
Manage employment-related legal matters
Support sales operations
Create service agreements
Create purchase orders
Manage customer tax exemption documentation
Manage service administration
Manage service orders
Manage material entries
Manage purchase orders
Manage compressor commissioning
Manage restocking activities
Manage claims management
Improve service processes
Oversee inventory management
Oversee inventory transactions
Control warehouse stock
Maintain vendor relationships
Maintain supplier relationships
Maintain customer relationships
Coordinate purchasing activities
Ensure operational efficiency
Oversee office administration
Manage insurance policies
Manage license renewals
Manage fire inspections
Manage security systems
Ensure regulatory compliance
How You'll Work.
Communication Scope
Interpersonal skills
Full Job Description
Our client is seeking an experienced and detail-oriented Office Manager with deep experience in Finance to oversee the daily operations of their Miami office. Reporting directly to the General Manager, this role is responsible for ensuring the smooth functioning of administrative, accounting, HR, inventory, sales, and service operations while supporting the broader business. Key Responsibilities * Manage all accounting and finance functions, including accounts payable, accounts receivable, invoicing, collections, expense tracking, reconciliations, payroll support, supplier invoices, banking relationships, payment processing, treasury management, and month-end activities. * Oversee all HR processes, including recruitment, onboarding, terminations, payroll administration, employee records, visa and work permit processes, green cards, employee requests, and employment-related legal matters. * Support sales operations by creating compressors, service agreements, contracts, sales orders, purchase orders, billing, invoice tracking, and customer tax exemption documentation within AX. * Manage service administration, including service orders, material entries, purchase orders, compressor commissioning, restocking activities, claims management, and service process improvements. * Oversee inventory management within AX, including inventory transactions, item location setup, warehouse stock control, and procurement for Miami warehouse inventory. * Maintain vendor, supplier, and customer relationships while coordinating purchasing activities and ensuring operational efficiency. * Oversee office administration, including leases, insurance policies, permits, license renewals, fire inspections, security systems, alarm systems, and regulatory compliance. ## Requirements Requirements * Bachelor’s degree in Business Administration, Management, Accounting, or a related field * 6+ years of experience in office management, administrative, or accounting roles with strong financial operat
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