Robert Bird Group
OfficeAdministrator/FrontofHouse
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Administrator / Front of House at Robert Bird Group. Skills: high-level administrative support, front desk duties, stakeholder liaison. Provide high-level administrative support to the technical and wider team. Front desk duties – greeting visitors and managing calls”
Industry & Context.
problem-solving skills
What They're Looking For.
Must Have
Administration experience, Australian working rights
Nice to Have
Experience in professional services or engineering
What You'll Do.
Provide high-level administrative support to the technical and wider team
Front desk duties – greeting visitors and managing calls
Coordinate and manage the invoicing process
ensuring accuracy and timely issuing
Assist with commercial filing
reporting and documentation
Liaise with the internal team and external stakeholders to support project delivery
Maintain and update project systems
Prepare and format high quality documents
Assist in the preparation of marketing material and documentation
Monitor deadlines and follow up on outstanding actions
Ensure compliance with company procedures and QA standards
Welcoming clients and signing in visitors in line with WHS practices
Purchasing office items such as groceries
Stationary as required
Assist in the preparation and set up of office events
General office upkeep and maintenance
How You'll Work.
Team & Collaboration
Liaise with the internal team and external stakeholders to support project delivery; work collaboratively in a close-knit team
Communication Scope
Excellent communication skills (written and verbal); confidence to build rapport at all levels
Process & Methodology
Monitor deadlines and follow up on outstanding actions
Full Job Description
* **Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries** * **Work in a truly flexible environment, with an incredibly supportive team** * **Environment where collaboration and innovation are encouraged** **Create futures worth inheriting with Robert Bird Group (RBG) and the SJ Group** **About Robert Bird Group (RBG)** Robert Bird Group, a member of the SJ Group, is a leading structural, civil and specialist global consulting engineering firm committed to delivering each client’s vision through ‘the relentless pursuit of engineering excellence across all projects’ We strive for ‘good to great design’ by transforming inspiring concepts into buildable designs using our innovative, collaborative, and proactive ideas. **The Role** Reporting to the Office Manager, we are looking for an Office Administrator / Front of House to join our Brisbane office. This is a diverse role where no two days will be the same! In this role you will be working within the Structural, Civil Engineering and Construction Engineering teams where you will provide high-level support across general administration and front of house duties. **Key Responsibilities** * Provide high-level administrative support to the technical and wider team * Front desk duties – greeting visitors and managing calls * Coordinate and manage the invoicing process, ensuring accuracy and timely issuing * Assist with commercial filing, reporting and documentation * Liaise with the internal team and external stakeholders to support project delivery * Maintain and update project systems, records, registers, and databases * Prepare and format high quality documents, presentations, and reports * Assist in the preparation of marketing material and documentation * Monitor deadlines and follow up on outstanding actions * Ensure compliance with company procedures and QA standards * Welcoming clients and signing in visitors in line with WHS practices * Purch
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