HighLevel
Customer Marketing
OfficeAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Administrator at HighLevel. Skills: Office administration, Workplace operations, Hospitality. Serve as face of company. Deliver polished experience for guests”
Industry & Context.
Available Monday-Friday, Standard CST business hours, Support occasional extended hours
What They're Looking For.
Must Have
1-2 years receptionist experience, 1-2 years front office experience, 1-2 years hospitality experience, 1-2 years workplace operations experience, 1-2 years office coordination experience, Bachelor's degree
Nice to Have
Experience supporting corporate office, Experience supporting high-traffic workplace, Experience coordinating calendars, Experience scheduling systems, Experience meeting spaces, Experience office logistics
What You'll Do.
Serve as face of company
Deliver polished experience for guests
Deliver welcoming experience for customers
Deliver high-touch experience for vendors
Deliver high-touch experience for employees
Own day-to-day presentation of office
Own organization of office
Own operational flow of office
Maintain high standards across shared spaces
Ensure reception areas clean
Ensure conference rooms clean
Ensure kitchens clean
Ensure training spaces clean
Ensure common areas clean
Anticipate office needs
Anticipate guest needs
Execute needs with urgency
Execute needs with professionalism
Execute needs with attention to detail
Prepare meeting rooms
Prepare customer spaces
Prepare hospitality setups
Manage visitor check-ins
Maintain front-of-house awareness
Coordinate incoming calls
Coordinate deliveries
Coordinate building communications
Oversee scheduling for podcast studio
Oversee reservations for podcast studio
Oversee scheduling for training room
Oversee reservations for training room
Coordinate readiness for customer visits
Coordinate logistics for customer visits
Coordinate readiness for team meetings
Coordinate logistics for team meetings
Coordinate readiness for podcast recordings
Coordinate logistics for podcast recordings
Coordinate readiness for company events
Coordinate logistics for company events
Support workplace operations initiatives
Support administrative initiatives
Partner with facilities
Partner with maintenance
Partner with cleaning crews
Partner with external vendors
Create workplace experience
Maintain workplace experience
Take on additional responsibilities
How You'll Work.
Team & Collaboration
Cross-functional teams; Facilities teams; Maintenance teams; Cleaning crews; External vendors
Communication Scope
Interpersonal skills
Full Job Description
## Description About Us HighLevel is a cloud-based, all-in-one white-label marketing and sales platform that empowers marketing agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, from marketing agencies to entrepreneurs to small businesses and beyond. Our platform empowers users across industries to streamline operations, drive growth, and crush their goals. HighLevel processes over 15 billion API hits and handles more than 2.5 billion message events every day. Our platform manages 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million domain names. Our People With over 2000+ team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home. Our Impact Every month, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen. Learn more about us on our YouTube Channel or Blog Posts Who You Are You are highly organized, proactive, and detail-oriented, with a natural ability to create structure, order, and consistency in fast-paced environments. You take pride in maintaining a polished, welcoming, and exceptionally well-run workplace and operate with a strong sense of ownership in everything you do. You are observant, responsive, and service-minded, with the ability to anticipate needs before they arise and maintain a high sta
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