Greenvolt
Renewable Energy
OfficeAdministrator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Office Administrator at Greenvolt. Skills: Payroll coordination, Asset management, Fleet administration. Support efficient day-to-day operational administration. Coordinate payroll”
Industry & Context.
Must be based in Ireland
What They're Looking For.
Must Have
Minimum 3 years’ experience in payroll administration, Payroll Qualification Essential, Full Clean Driving License
Nice to Have
Degree or diploma in Business Administration, Human Resources, Operations Management, Finance, or a related discipline desirable, UK payroll experience advantageous, Experience managing company assets, inventory tracking, or office consumables desirable, Experience coordinating fleet and vehicle administration, Experience arranging employee travel and accommodation bookings, Exposure to facilities, office coordination, or operational administration, Experience supporting recruitment administration, onboarding, or employee engagement activities desirable, Experience using payroll, HRIS, expense management, or asset tracking systems desirable
What You'll Do.
Support efficient day-to-day operational administration
Support travel and accommodation coordination
Support facilities and office operations
Support recruitment administration
Support employee engagement activities
Maintain accurate asset registers
Manage issue/return process for starters and leavers
Conduct periodic stock and asset audits
Manage stationery and consumable ordering
Coordinate with IT and operational teams on equipment
Maintain records for company vehicles
Coordinate vehicle allocation and returns
Liaise with leasing companies and garages
Support driver documentation compliance
Support monthly payroll preparation
Maintain payroll records and documentation
Liaise with payroll providers and internal departments
Assist with employee payroll queries
Ensure payroll deadlines are met accurately
Arrange employee travel and accommodation
Coordinate bookings for site teams and management
Ensure bookings align with budgets and policies
Support travel-related administration and invoicing
Support meeting room bookings and office coordination
Assist with office maintenance and supplier management
Coordinate office supplies and shared facilities
Support office security and storage processes
Assist with interview scheduling and recruitment administration
Support onboarding coordination
Assist with employee events and engagement initiatives
Support internal communications and HR administration
How You'll Work.
Team & Collaboration
IT and operational teams; Payroll providers; Internal departments; Site teams; Management
Full Job Description
The Office Administrator is responsible for supporting the efficient day-to-day operational administration of the business, with a primary focus on payroll coordination, asset management, and fleet administration. The role also supports travel and accommodation coordination, facilities and office operations, recruitment administration, and employee engagement activities. The successful candidate will be highly organised, detail-oriented, and capable of managing multiple operational priorities in a fast-paced environment. Greenvolt Next Ireland is a leading provider of innovative renewable energy solutions for commercial and industrial clients. We are committed to pushing the boundaries of sustainable self-sufficiency and delivering impactful projects that benefit future generations. **Requirements** **1\. Asset Management & Tracking** * Maintain accurate asset registers * Track laptops, phones, tools, PPE, monitors, and office and site equipment * Manage issue/return process for starters and leavers * Conduct periodic stock and asset audits * Manage stationery and consumable ordering for office and sites * Coordinate with IT and operational teams on equipment allocation **2\. Fleet & Vehicle Administration** * Maintain records for company vehicles * Track servicing, insurance, tax, tolls, fuel cards, and inspections * Coordinate vehicle allocation and returns * Liaise with leasing companies and garages * Support driver documentation compliance **3\. Payroll Administration & Coordination** * Support monthly payroll preparation * Collate timesheets, allowances, overtime, and payroll inputs * Maintain payroll records and documentation * Liaise with payroll providers and internal departments * Assist with employee payroll queries * Ensure payroll deadlines are met accurately **4\. Travel & Accommodation Coordination** * Arrange employee travel and accommodation * Coordinate bookings for site teams and management * Ensure bookings align with budgets and policies * Suppor
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