Dungarvin
Individual And Family Services
OfficeAdministrator
“Office Administrator at Dungarvin. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, administrative support, supervisory experience. expediting the general flow of work pertaining to the office and program. reception”
What You'll Achieve.
Ensuring office functions are conducted efficiently and accurately
Industry & Context.
investigating and identifying resources; fielding IT-related questions
Minimal overnight travel may be expected (approximately twice per year), Schedule must be flexible to accommodate administrative and program deadlines, Limited driving position, Valid driver's license with acceptable driving record, Reliable vehicle with current auto liability insurance
What They're Looking For.
Must Have
Must be at least 18 years of age, High school diploma or GED certificate is required, At least 2 years related administrative experience, One (1) year of supervisory experience, in a role overseeing direct reports, is required, Experience providing administrative support to manager- or director-level team members, Ability to organize and prioritize multiple projects, Ability to collaborate with multiple departments and organizational levels throughout the organization, Be able to professionally communicate both verbally and in writing, Valid driver's license with acceptable driving record, Reliable vehicle with current auto liability insurance, A successful background clearance is required as part of the onboardingployment process
Nice to Have
experience in an office setting strongly preferred
What You'll Do.
expediting the general flow of work pertaining to the office and program
general office/clerical duties
administrative projects
administrative support to the State Director
supervise three (3) Office Coordinators across the state
coordinating and ensuring consistency across multiple area offices
Provide oversight of area offices and office coordinators
Manage day to day operations of an office site
Executive level communication that is applicable statewide
Coordinating and managing multiple projects
Participating in development of state procedures
and investigating and identifying resources
Ensuring office functions are conducted efficiently and accurately
Overseeing the use of office equipment and supplies
Maintaining office records and files
Assisting program managers and directors in completion of administrative tasks
Acting as Local Help Desk contact for Directors
fielding IT-related questions
Assists with office budget
How You'll Work.
Team & Collaboration
work cooperatively with all staff; communicating, coordinating and ensuring consistency across multiple area offices; Ability to collaborate with multiple departments and organizational levels throughout the organization; Assisting program managers and directors in completion of administrative tasks; Acting as Local Help Desk contact for Directors, Program Managers, and state personnel, fielding IT-related questions
Communication Scope
Executive level communication that is applicable statewide; Be able to professionally communicate both verbally and in writing
Process & Methodology
Coordinating and managing multiple projects, Ability to organize and prioritize multiple projects
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