Appen
Corporate
OfficeAdministrator
Neural analysis suggests this role is
optimal for Senior candidates.
“Office Administrator at Appen. Skills: Office administration, Executive support, Vendor management. Own daily office operations. Maintain a professional workplace”
Industry & Context.
Spotting issues
What They're Looking For.
Must Have
3+ years’ experience in office administration, Demonstrated ability to manage an office independently, Organisational, time-management, and prioritisation skills, High proficiency in Microsoft Office, Confidence supporting senior executives, Managing external vendors
What You'll Do.
Own daily office operations
Maintain a professional workplace
Maintain an organised workplace
Act as first point of contact
Manage office supplies
Manage service providers
Build relationships with vendors
Maintain relationships with suppliers
Coordinate domestic shipments
Coordinate international shipments
Independently manage expense submissions
Prepare presentations
Maintain presentations
Handle sensitive information
Support ad-hoc administrative initiatives
Support cross-functional coordination
Partner to support high-profile events
Plan local office events
Deliver local office events
Plan engagement activities
Deliver engagement activities
How You'll Work.
Team & Collaboration
Cross-functional coordination; Support senior stakeholders; Partner with Executive Assistant
Full Job Description
## Description About the Role The Office Administrator plays a critical role in ensuring the Sydney office operates smoothly, professionally, and efficiently. This position is suited to someone with solid experience who can run the office with minimal direction, anticipate needs, and confidently support senior stakeholders. The role focuses on office operations, executive support, vendor management, and event logistics. You’ll be trusted to own the day-to-day details, manage competing priorities, and act as a reliable point of continuity for the site. This is a part-time, on-site role, working Monday to Friday,10am–2:00pm (20 hours per week). The current office is Chatswood - we are looking at a potential re-location to the Sydney CBD. ## Key Responsibilities Office Operations - Own daily office operations to maintain a professional, well-organised workplace. - Act as the first point of contact for visitors, calls, and general correspondence. - Manage facilities, office supplies, and service providers with minimal oversight. - Build and maintain strong relationships with vendors and suppliers. - Coordinate domestic and international shipments and logistics. Executive & Administrative Support - Independently manage expense submissions for the Australia-based Executive team. - Prepare, review, and maintain high-quality reports, documents, and presentations. - Handle sensitive information with discretion and sound judgement. - Support ad-hoc administrative initiatives and cross-functional coordination. Events & Site Support - Partner with the Executive Administrative Assistant to support high-profile events, including: - AGM logistics - Executive offsites - Leadership meetings - Plan and deliver local office events and engagement activities end to end. ## About You You’re a seasoned office administrator who brings structure, judgement, and calm to a busy environment. You’re comfortable operating autonomously, spotting issues before they escalate, and balancing the nee
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