Company
OfficeAdministratorandAccountingSpecialist
“Office Administrator and Accounting Specialist. Skills: accounts payable, accounts receivable, general ledger, accounting software, Microsoft Excel. Process vendor invoices, ensuring accuracy, proper approvals, and timely payments.. Match purchase orders and receipts to invoices and investigate discrepancies.”
What You'll Achieve.
Ensures accurate financial records; Timely processing of transactions; Adherence to internal controls and compliance standards
Industry & Context.
Investigate discrepancies; Investigate and resolve billing discrepancies or customer concerns; resolve accounting issues
What They're Looking For.
Must Have
Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience of 3 years), At least 2 years of experience in accounts payable, accounts receivable, or general accounting, Familiarity with accounting software (e. g. , Workday, SAP, Oracle, QuickBooks, NetSuite), understanding of basic accounting principles and internal controls, Proficiency in Microsoft Excel and other MS Office applications, Excellent attention to detail, organizational, and time management skills, communication and interpersonal skills
Nice to Have
Experience working in a shared services or high-volume transaction environment, Exposure to ERP systems (especially NetSuite), Knowledge of GAAP
What You'll Do.
Process vendor invoices
Match purchase orders and receipts to invoices and investigate discrepancies.
Prepare and process payments via check
Maintain vendor records and respond to vendor inquiries.
Assist with month-end closing and accruals related to AP.
Generate and distribute customer invoices in a timely and accurate manner.
Apply customer payments to the appropriate accounts and follow up on outstanding receivables.
Monitor aging reports and perform collection activities as needed.
Investigate and resolve billing discrepancies or customer concerns.
Assist with revenue recognition and related reporting.
Reconcile account balances and support general ledger entries.
Maintain accurate and organized financial documentation.
Support internal and external audits by providing necessary documentation.
Contribute to process improvements and efficiency initiatives.
Office Administration Support
How You'll Work.
Team & Collaboration
Collaborate with internal teams (e. g. , procurement, sales, operations) to resolve accounting issues.
Communication Scope
communication skills; interpersonal skills
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