WorldStrides
NightChaperoneCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Night Chaperone Coordinator at WorldStrides. Skills: Onboarding, Scheduling, Coordination. Manage onboarding process for new chaperones. Send welcome emails”
What You'll Achieve.
Ensure safety of participants; Ensure satisfaction of participants
Industry & Context.
Respond within 15 minutes, On-call situations, Occasional on-site visits, Occasional meetings
What They're Looking For.
Must Have
Proven experience in scheduling, Proven experience in coordination, Proven experience in related administrative role, Organizational skills, Communication skills, Attention to detail, Ability to work independently, Manage multiple tasks simultaneously, Comfortable handling confidential information, Maintain compliance with company policies, Ability to be flexible, Adapt to changing needs, Availability for occasional meetings, Availability for on-site visits, Excellent interpersonal skills, Collaborate effectively with team members, Collaborate effectively with contractors, Collaborate effectively with external partners, Ensure smooth communication, Ensure positive working relationships
Nice to Have
Experience with scheduling software
What You'll Do.
Manage onboarding process for new chaperones
Schedule training shifts
Oversee scheduling of night chaperones
Ensure adequate coverage for all shifts
Schedule contractors as needed
Review best practices
Distribute Night Chaperone Documents
Ensure contractor invoices are accurate
Approve contractor invoices
Submit invoices to accounts payable
Send weekly schedules to On-Site Coordinators
Notify On-Site Coordinators of schedule updates
Assist with night chaperone training
Attend night chaperone training
Ensure compliance with On-Call Policy
Respond to on-call situations
Clock in only for hours worked
Track tasks for process improvement
Coordinate hotel visits
Deliver supplies to hotels
Deliver training materials to hotels
Perform quality assurance checks
Perform compliance checks
Attend individual meetings
Perform additional tasks as assigned
How You'll Work.
Team & Collaboration
Coordinate with Manager; Collaborate with team members; Collaborate with contractors; Collaborate with external partners
Communication Scope
Clear communication
Full Job Description
Company Introduction WorldStrides is the global leader in educational travel and experiential learning. The company was founded in 1967 to provide middle school travel programs to Washington, D. C. and has grown to provide a wide range of programs for more than half a million students annually to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways. Job Description: The Night Chaperone Coordinator is a seasonal position (up to 25 hours per week), running from January to June. This role is responsible for managing the onboarding process for new hires, overseeing scheduling, coordinating with contractors, ensuring policy compliance, and maintaining clear communication with on-site teams. The Night Chaperone Coordinator plays a key role in the smooth operation of our night chaperone program, prioritizing the safety and satisfaction of all participants. Responsibilities: Lead Onboarding: Manage the onboarding process for new night chaperones, including sending welcome emails, collecting availability, and scheduling training shifts. Schedule Management: Oversee the scheduling of night chaperones, ensuring adequate coverage for all shifts. Contractor Coordination: Schedule contractors as needed, review best practices, and distribute the WorldStrides Night Chaperone Documents to contractors for agent distribution. Invoice Processing: Ensure contractor invoices are accurate, approve them, and submit them to accounts payable for processing. Weekly Communication: Send out weekly schedules to On-Site Coordinators, and notify them of any schedule updates. Training Participation: Assist with and attend the annual night chaperone training to ensure all chaperones are adequately prepared for their roles. O
Applying for this Night Chaperone Coordinator role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Greenhouse
- Create a Greenhouse profile before applying — it saves time across multiple applications.
- Upload your resume as a PDF; the parser handles it better than Word.
- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
ANONYMOUS · UNFILTERED
What do employees actually say about WorldStrides?
Real rants from real employees. Read before you apply.