Jll
FM Services
MISCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“MIS Coordinator at Jll. Skills: MIS reporting, Billing, Vendor management. Send MIS and Kms data to vendors weekly. Cross verify with vendor team weekly for deviations”
What You'll Achieve.
Accurate and timely MIS and Billing; On-time payment of invoices; Monthly accruals
Industry & Context.
What They're Looking For.
Must Have
Degree / Diploma, 5 -10 years overall experience, 3-4 years industry experience, MS Excel, MS Office, Mail communication, Communication, Interpersonal skills
What You'll Do.
Send MIS and Kms data to vendors weekly
Cross verify with vendor team weekly for deviations
Prepare final passing KMs details and send to
Track and maintain Adhocs Booking
Update KMS/Garage and deductions in Billing format
Liaise with ops team and update penalties in
Send Billing/Final invoice to transport vendors for verification
Liaise with vendor supervisors and vendor billing team
Follow up on MIS clarifications
Support billing lead with inputs for liaison with
Ensure Monthly MIS and Invoice is audited and
Provide strategic inputs by building MMR
Budgeting and planning
Supervise complete billing of all transport operations
Interact with Vendors on billing
Process invoices through Vault before deadlines
Liaise with Procurement team
Track POs and manage invoices
Control costs and make transport function efficient
On-time payment of invoices and monthly accruals
Share monthly/weekly MI on operational summary and costs
How You'll Work.
Team & Collaboration
Liaison with ops team; Liaison with Procurement team; Interaction with Vendors
Communication Scope
Mail communication
Process & Methodology
PO Tracker, Invoice management
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Title **MIS Executive** Business unit IFM Reporting to Site Lead Key stakeholders IFM Direct Reports NA Duties & Responsibilities **** * Sending the MIS and Kms data to vendors on weekly basis * Cross verification with the vendor team on weekly basis for Deviations etc., * Preparing final passing KMs details and sending to vendors for the week. * Tracking & Maintaining Adhocs Booking (Internal Bookings) * Updating the KMS/Garage and deductions in the Billing format * Liaisoning with the ops team and update penalties in the MIS * Sending Billing/Final invoice to all the transport vendors for verification * Liaisoning with the vendor supervisors & vendor billing team about the deductions and passed Kms * Following up on MIS clarifications, invoices & credit notes * Supporting billing lead with all inputs for liaison with Procurement team * Responsible to ensure the Monthly MIS and Invoice is audited and processed for payments in accordance with the SLA * Provide strategic inputs by building MMR, MIS and other reports * Budgeting and planning * Supervising the complete billing of all transport operations * Interaction with the Vendors on billing * Invoices to be ready after one week of the billing cycle * Processing the invoices through Vault before the deadlines * Liaise with Procurement team * PO Tracker and Invoice management * Control on costs and ability to make the transport function efficient and effective
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